Assistant Registrar - Full Time

Qualifications & Experience:

1. Must have a Master’s degree from a recognized institution of higher learning.

2. A Bachelor’s degree from a recognized institution of higher learning.

3. A minimum of three (3) years’ work experience performing similar tasks in a busy academic office.

4. Working knowledge of national academic policies and NCHE guidelines.

5. Ability to use ICT and e-Learning resources.

6. Availability to work extended hours and weekends.

7. Experience or demonstrated ability to write minutes and management reports.

8. Demonstrated service to the University and excellent track record of customer satisfaction from both internal and external clients.

9. A committed and a practicing Christian.

Main duties and responsibilities:

1. Monitoring and coordinating the admissions and registration of students

2. Liaising with Heads of Departments to plan and coordinate curriculum development for all programmes and courses taught at the university.

3. Ensuring that all students admitted at the university have necessary qualifications

4. Implementing academic policies and procedures approved by the Senate.

5. Maintaining all records pertaining to each student and a data bank for all results for university students.

6. Liaising with various faculty heads regarding to teaching staff, students’ performance and information on different programs.

7. Ensuring that only students who have cleared their fees receive examination cards.

8. Coordinating the marking of examinations and making arrangements for external examination

9. Arranging for graduation ceremonies for all students.

10. Providing secretarial services to the college academic bodies and ensuring that all results are approved by senate before they are released.

11. Provide accurate, confidential and ethical academic administration services; demonstrate integrity, stewardship and fairness in handling student records.

12. Maintaining student query and complaint logs, provide academic process guidance, track progression risks, at risk students and graduation readiness.

13. Verify registration, course enrollment, class lists and programme records, maintain missing marks trackers, prepare Results Board documentation and Faculty Board extracts and track Alpha sign off.

14. Work with the faculty Dean, Associate Dean, HODs, Administrative Assistants, central registrars, QA, examinations and ICT and provide evidence needed for decision-making.

15. Maintain secure records and version control, escalate missing marks, unverified results and incomplete documentation.

16. Performing any other official duties assigned by the Director from time to time.