Senior Personal Secretary

Support the Chief Executive / Top Management with high-level secretarial services, office administration, and workflow coordination, operating with absolute discretion and professionalism.

Duties and Responsibilities:

• Manage appointment schedules, diary, and official programs in conjunction with the executive.
  

• Take dictation, produce, proofread, and present error-free official correspondence and documentation.
  

• Ensure timely responses to inquiries and correspondence to and from the executive office.
  

• Receive incoming mail and supervise dispatch of outgoing official communications.
  

• Organize meetings, draft agendas, take minutes, and convey executive directives to relevant officers.
  

• Ensure executive briefing packs, meeting documents, and speeches are prepared accurately and on time.
  

• Draft standard and routine official letters independently.
  

• Maintain orderliness, cleanliness, and security of the executive office suite.
  

• Maintain confidential filing systems in line with established records management protocols.
  

• Requisition, monitor, and manage office stationery and equipment.
  

• Supervise registry, secretarial pool, and support personnel.
  

• Conduct preliminary background research on diverse topics to support executive report preparation.
  

• Handle sensitive and classified institutional information with strict confidentiality.
  

• Track project milestones and follow up on institutional deadlines.
  

Person/Job Specifications:

• Honours Bachelor’s degree in Secretarial Studies or equivalent qualification from a recognized institution.
  

Experience:

• Minimum of three (3) years of working experience as a Personal Secretary in Government or equivalent level from a reputable public/private institution.