Office Administrator
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Job summary
The Office Administrator will be involved in Managing day-to-day Office Operations, Coordinating Administrative tasks and ensuring Office runs smoothly.
Min Qualification:
Bachelors
Experience Level:
Entry level
Experience Length:
2 years
Language Requirement:
English
Work Type:
Full Time
Working Hours:
8 to 5
Applicant Location:
Uganda
Job descriptions & requirements
JOB SUMMARY:
The Office Administrator will be involved in Managing day-to-day Office Operations, Coordinating Administrative tasks and ensuring Office runs smoothly.
KEY TASKS & RESPONSIBILITIES:
● Maintains a good and organized office environment ensuring cleanliness and monitors the maintenance work schedule by ensuring that the office premises & equipment is well maintained.
● Oversee daily Operations and ensure compliance with policies and maintaining records.
● Prepare Bid documents as per Bid requirements and forward them to the Operations Manager for approval as per the set deadlines.
● Ensure time management while at work by prioritizing tasks, set deadlines and delegate responsibilities.
● Scheduling meetings and appointments, and updating calendars
● Answering phone calls and respond timely to requests for quotations from Customers.
● Ensure all orders are dispatched and delivered as per agreed timelines.
● Prepare invoices for orders dispatched and register them in the supplier records Book.
● Maintains an up -to-date inventory of office equipment.
● Organise meetings and special functions at the Office.
● Exercises good time management skills by maintaining an up- to date arrival schedule.
● Attending to any other matters as may from time to time be delegated by the Manager or immediate Supervisor
Minimum Qualifications
● BA Degree in BBA, Secretarial Studies or other related discipline
● 2 years’ experience in Office Management.
KNOWLEDGE, SKILLS AND ABILITIES
● Proven ability to deal with confidential matters and with discretion.
● Self-motivated and highly organised, detail oriented, accurate, thorough, and able to monitor work for quality.
● Must be organized and able to multi-task and keep calm under pressure.
● Must be adept at problem-solving, including being able to identify issues and resolve them in a timely manner
● Must possess strong interpersonal skills, demonstrating professionalism in all dealings with staff.
● Must have excellent communication skills both written and verbal.
● Must be able to prioritize and plan work activities as to use time efficiently
● Ability to manage assigned tasks in an assertive, efficient and timely manner
● Must be dependable, able to follow instructions, respond to Management direction, and must be able to improve performance through Management feedback
● A self-starter, able to demonstrate high levels of initiative and motivation, but also work closely with other team members, displaying trust and loyalty.
How to Apply:
All applications will be received and reviewed through the BrighterMonday Portal by clicking on the 'Apply Here' section
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