Administration Officer

The Administration Officer will support the efficient and effective operation of IDI Uganda by coordinating administrative services, maintaining organizational assets and records, supporting fleet and procurement processes, and ensuring functional, safe and well-maintained office facilities.

Key Responsibilities

• Coordinate day-to-day office administration and ensure timely provision of stationery, supplies and other administrative requirements.
• Maintain accurate administrative records, registers and documentation in line with organizational procedures.
• Maintain and update the organizational asset register and coordinate asset tagging, issuance, transfers, returns, physical verification and disposal.
• Coordinate vehicle and motorcycle scheduling and maintain accurate records of fuel consumption, servicing, repairs, insurance and registration.
• Coordinate administrative requisitions and follow up with Procurement and Finance to ensure timely processing and delivery of required goods and services.
• Ensure proper documentation and receipt of procured goods and administrative supplies.
• Monitor office facilities, equipment and infrastructure and coordinate repairs, maintenance and related service providers.
• Support workplace safety, emergency preparedness and the availability and maintenance of safety equipment.
• Provide administrative and logistical support for meetings, events, field activities and other organizational activities.
• Coordinate administrative matters with departments and field offices and communicate relevant procedures, notices and operational updates.
• Respond to staff administrative requests and provide timely operational support while maintaining accountability and confidentiality.
  How to Apply:
• All applications will be received and Reviewed through BrighterMonday Portal by Clicking on the 'Apply Here' section
• Identify administrative challenges, follow up on outstanding issues and support practical solutions to ensure smooth organizational operations.