Payroll Specialist
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Job summary
The Payroll Specialist will be responsible for the end-to-end payroll processing for all employees across the organization. This role ensures timely and accurate salary payments, full compliance with Ugandan statutory requirements, meticulous record-keeping, and responsive support to employee payroll inquiries. The position plays a critical role in
Min Qualification:
Bachelors
Experience Level:
Entry level
Experience Length:
3 years
Language Requirement:
English
Working Hours:
Full Time - 8 to 5
Applicant Location:
Uganda
Job descriptions & requirements
Key Responsibilities
Payroll Processing
- Accurately compute and process monthly payroll for all employees, including wages, salaries, overtime, bonuses, commissions, and allowances
- Validate payroll inputs, reconcile net pay monthly, and ensure error-free processing
- Manage payroll for a diverse workforce including frontline staff, functional staff, and management
Statutory Compliance
- Calculate, deduct, and remit all statutory contributions, including PAYE, NSSF (Social Security), withholding tax, and any other mandated deductions in compliance with Ugandan labor laws
- Ensure proper employee registration with URA (Uganda Revenue Authority) and NSSF
- Maintain up-to-date knowledge of changes in tax regulations and labor laws
Record Maintenance & Data Integrity
- Maintain and update employee payroll records, including new hires, terminations, promotions, salary adjustments, bank account details, and leave balances
- Ensure the HRIS is updated with employee records, time-off requests, and employment changes
- Manage attendance records and handle exceptions covering overtime, shift work, and leave
Reporting & Analytics
- Generate monthly payroll reports and statutory filing reports for management
- Conduct regular analysis of labor costs and overtime expenses, providing data support to Management
- Support headcount planning, resource allocation, and budgeting processes
Employee Support
- Respond promptly to employee inquiries regarding payslips, deductions, tax calculations, and other payroll-related matters
- Properly resolve payroll discrepancies, concerns, and complaints
Audit & Compliance
- Provide payroll data and supporting documentation for internal and external audits
- Ensure compliance with relevant labor laws, tax regulations, and organizational policies
Qualifications & Experience
Education
- Bachelor’s degree in Human Resource Management, Accounting & Finance, Business Administration, or a related field
- Professional certification in HR or Payroll is an added advantage
Experience
- Minimum 3–4 years of hands-on payroll processing experience
- Preferably experienced in handling payroll for 500+ employees
- Experience in the distribution, manufacturing, or fast-paced industry is highly preferred
How to Apply:
All applications will be received and reviewed through the BrighterMonday Portal by clicking on the 'Apply Here' section
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