Facilities, Safety & Admin Officer
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Job summary
To maintain a safe, compliant, secure and well-maintained working environment that supports efficient warehouse and office operations by coordinating facilities maintenance, engineering contractors, security, health and safety systems, housekeeping, reception and administrative support services.
Min Qualification:
Bachelors
Experience Level:
Mid level
Experience Length:
3 years
Language Requirement:
English
Working Hours:
Full Time - 8 to 5
Applicant Location:
Uganda
Job descriptions & requirements
Job function Operations
Designation: Facilities, Safety & Admin Officer
Level Manager /Specialist
Employment Type Contract
Experience level 3–5 years in facilities, administration, engineering coordination, HSE, or operations support
Salary 2100000-3000000 UGX
Workplace Type Onsite
Location Kampala, Uganda - 8MPX+XQ Kampala
Job role Facilities, Safety & Administration Officer
Reports To: Head of Operations
Supervises
- Reception / Access Control Assistant, Housekeepers
- Security Personnel (including Warehouse Access Assistants)
- External Engineering & Maintenance Contractors
- Cleaning, Pest Control Contractors
- HVAC / Mechanical, Fire Protection Contractors
1. ROLE PURPOSE
To maintain a safe, compliant, secure and well-maintained working environment that supports efficient warehouse and office operations by coordinating facilities maintenance, engineering contractors, security, health and safety systems, housekeeping, reception and administrative support services.
The role protects BLL's people, assets and infrastructure while ensuring facilities remain reliable, presentable and compliant with statutory and client requirements.
2. CORE ACCOUNTABILITIES
Facilities & Asset Maintenance Coordination
Coordinate preventive and corrective maintenance of:
Buildings, Warehouse infrastructure, Office facilities & Utilities
Material handling equipment, Fire systems, HVAC systems, Electrical and plumbing services
Ensure contractors deliver agreed work on time, within budget and to specification.
Engineering Contractor Management
Coordinate all outsourced engineering services.
Responsibilities include:
Scope definition, Work scheduling
Contractor supervision, Quality verification & Completion certification
Maintenance records
Health, Safety & Environment (HSE)
Maintain BLL's Health & Safety Management System. Coordinate:
Fire safety inspections, Emergency preparedness, Safety training & PPE compliance
Incident investigations, Risk assessments & Corrective actions
Security & Access Control
Coordinate physical security across the facility. Ensure:
Visitor management & Access control
Warehouse entry procedures & Keys management
CCTV issue reporting & Security incident reporting
Administration & Reception
Coordinate front office administration including:
Reception standards & Mail management
Visitor experience, Meeting room readiness
Office supplies & Office environment
Housekeeping & Workplace Standards
Maintain high workplace standards through:
Cleaning schedules, 5S implementation, Waste management
Warehouse housekeeping, Grounds maintenance, Washroom standards
Compliance Support
Support operational compliance by maintaining:
Maintenance, HSE, & Fire inspection records
Contractor compliance documentation
Asset maintenance records
Insurance inspection support
Continuous Improvement
Identify opportunities to:
Improve safety, improve asset reliability & reduce facility operating costs
Improve workplace appearance
Improve contractor performance
Must have skills
Highly organised, Detail-oriented, Calm under pressure
Qualifications
Education
- Bachelor's Degree or Higher Diploma in Engineering, Facilities Management, Building Services, Occupational Safety & Health, Business Administration or related discipline.
Experience
- 3–5 years in facilities, administration, engineering coordination, HSE or operations support.
- Experience coordinating outsourced contractors.
- Experience managing workplace safety.
- Experience supporting warehouse, manufacturing or logistics operations is highly desirable.
Technical Competencies
- Preventive maintenance, Facilities management
- Occupational health & safety, Fire protection systems
- Basic budgeting, Contractor management
- Office administration, Asset registers
- Microsoft Office, ERP work order exposure (desirable)
- Critical Behavioural Traits
- Highly organised, Detail-oriented, Calm under pressure
- Practical problem solver, Strong follow-through
- Service-oriented, Firm but diplomatic
- High personal integrity & Strong sense of ownership
How to Apply
Tap on the link:https://a.peoplehum.com/38rjw
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