MIS Associate

MIS Associate

Organisation Cook Bright Initiative (CBI)

Department Management Information Systems (MIS)

Reports To Regional MIS Manager

Location Kampala, Uganda (office-based)

Employment Type Full-time, permanent, with a 6-month probation period

Start Date As soon as possible

Application Deadline 25 October 2026

About Cook Bright Initiative

Cook Bright Initiative (CBI) supports the distribution of high-efficiency cookstoves across the country, reducing household fuel costs for better livelihoods. Working with multiple cookstove manufacturers, CBI monitors and evaluates the production, implementation and verification of their activities.

Position Overview

The MIS Associate is the primary data operator for field and partner operations. Reporting directly to the Regional MIS Manager, this role ensures that data meets company standards and is processed accurately, that databases are current, and that dashboards and reports reflect real-time programme performance. This is a hands-on technical role requiring close involvement in the active programmes. The right candidate is methodical, takes direct ownership of data quality outcomes, and can work accurately under deadline pressure. The majority of time is spent in data systems, verification queues and reporting tools.

Key Responsibilities

1. Daily Data Operations (35%)

Data Verification & Quality Control

• Receive, process and verify daily data submissions from manufacturing partners.

• Apply structured data-cleaning protocols to flag errors, duplicates and incomplete records before further processing.

• Maintain the verification queue with a target turnaround of under 72 hours per submission.

• Log all flagged cases with clear documentation of the issue and resolution.

Database Management

• Update and maintain partner databases covering inventory, serialisation and performance.

• Generate scheduled data extracts (daily, weekly, monthly) for reporting and compliance purposes.

• Maintain version control on all working shared databases.

2. Monitoring & Evaluation Support (30%)

• Support the design, testing and deployment of ODK/KoboToolbox forms for monitoring and evaluation activities.

• Clean, validate and package monitoring datasets to the required standards.

• Support data reviews by identifying and correcting data integrity issues.

3. Compliance (20%)

• Compile and maintain organised documentation for internal and third-party audit requirements.

• Ensure all data logs meet compliance standards for verification.

• Review field activity data against project targets and flag anomalies.

• Maintain a consistently structured digital filing system across shared drives.

4. Partner & Field Team Support (10%)

• Provide first-line technical support for field enumerators and partner staff on ODK/KoboToolbox submissions.

• Troubleshoot form submission errors and resolve data collection issues in the field.

• Deliver targeted training refreshers when partner or enumerator submission quality drops below threshold.

• Support partner representatives with database access and reporting queries.

5. Reporting & Documentation (5%)

• Maintain real-time dashboards for monitoring partner performance.

• Produce weekly performance reports for the Regional MIS Manager and Senior Leadership.

• Prepare ad hoc reports and data pulls as requested.

• Document technical processes and SOPs in the shared MIS Toolbox (institutional knowledge base).

Qualifications & Competencies

Education

• Bachelor's degree in Information Technology, Computer Science, Statistics, Data Science or a closely related field.

• Candidates with a relevant diploma and at least 1 year of demonstrated MIS/data experience will be considered.

Experience

• At least 1–2 years in a data management, MIS, M&E or data operations role.

• Prior experience in an NGO, development organisation or field programme in Uganda is strongly preferred.

• Exposure to environmental monitoring is an advantage.

• Experience supporting field data collection teams is a plus.

Technical Skills (Non-Negotiable)

• Google Sheets / Excel – Advanced: VLOOKUP/XLOOKUP, SUMIFS, QUERY, pivot tables, data validation rules, conditional formatting, named ranges and array formulas. Candidates will be assessed on this during the selection process.

• Mobile Data Collection: Hands-on experience building or troubleshooting ODK (Open Data Kit) or KoboToolbox forms and submissions. XLSForm design experience is a strong advantage.

• Data Quality Practices: Demonstrated ability to design and apply data-cleaning protocols, identify anomalies and maintain audit trails.

• Google Workspace: Proficient in Drive (folder structure, permissions, version control), Docs and Forms.

• Dashboard Management: Experience maintaining live dashboards (Google Looker Studio, Tableau or Power BI); able to update data sources and troubleshoot without supervision.

Preferred

• Experience with XLSForm design including skip logic, constraints and entity-based duplicate detection.

• Working knowledge of SQL for querying structured databases.

• Basic scripting in Python or R for data cleaning or automation.

• Experience with Salesforce, Airtable or similar CRM/database platforms.

Core Competencies

• Precision – you spot errors others miss and correct them without being prompted.

• Independent troubleshooting – you work through problems yourself before escalating.

• Deadline discipline – you manage a recurring task schedule reliably without reminders.

• Clear written communication – your reports and emails are concise and unambiguous.

• Adaptability – you remain functional when systems break or workflows change.

Working Conditions

• Office-based in Kampala, Uganda.

• Core hours: Monday–Friday, 8:30 AM – 5:30 PM (EAT); flexibility is required.

• Occasional travel may be required.

Compensation & Benefits

• Salary: Competitive.

• Health insurance coverage.

• Sick & Annual leave: In accordance with the Uganda Employment Act

• Professional development: structured training in MIS tools and data management.

• Performance-based incentives linked to KPI achievements.

Selection Process

1. CV screening and shortlisting

2. Technical assessment

3. First-round interview: technical skills, problem-solving approach and working style

4. Final interview: with Senior Leadership

5. Reference checks and job offer

How to Apply:

All applications will be received and reviewed through the BrighterMonday Portal by clicking on the 'Apply Here' section