Executive Assistant

The Executive Assistant provides high-level, confidential secretarial support to the Management Committee. He /she is meant to work closely with Heads of department to ensure timely closure of assigned tasks and requests from the MD and/ or the MD’s Line Manager(s). 

Academic or Professional Qualifications

• Bachelor’s degree in business, finance, economics, public administration or a related field. 
  
• At least 5 years working experience as an Executive. Personal Assistant within a multicultural environment or 10+ years of progressive administrative experience, working with senior leadership and managerial teams. 
  
• Fluent English, spoken and written. Fluency in French is an added advantage.
  
• High level of professionalism with excellent verbal and written communication skills.
  
• Proactive, ability to anticipate the needs of the team.
  
• Experience supporting a virtual workforce.
  

Executive and Strategic Support 

• Serve as a trusted advisor to the MD in helping to manage administrative priorities and strategic initiatives related to the running of the office of the MD.
  
• Provide oversight over the management of the MD and FM’s calendars, including scheduling of high-level meetings, calls with strategic partners, and internal leadership discussions.
  
• Coordinate the communication between the MD’s office and other Executive Assistants of MDs within the company, with other TotalEnergies’ affiliates and outside the company.
  
• Prepare and compile reports and/ or follow up on reports assigned by the MD.  
  

Communication and Event Management

• Coordinate in collaboration with Corporation Affairs, all events hosted by the MD.
  
• Coordinate newsletters, media outreach, and corporate branding efforts requiring the input of the MD.
  
• Promptly respond to emails/texts/phone calls related to the MD’s office.
  
• Host the MD’s guests and cater for their hospitality. 
  
• Dispatch incoming letters from external Organizations and Government Agencies.
  
• Coordinate high level mission activities (VIP Visits) for the teams coming from HQ.