Or your alerts


Q-Sourcing Servtec

Admin & Office

USh Confidential
1 month ago

Job Summary


Job Description/Requirements


About This Job:

Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.

On behalf of our client TOTAL ENERGIES , we are looking for a competent , skilled, and experienced Assistant to work in Kampala.

Position Title: Assistant

Reports to: Head of Department

Location: Kampala

Key Roles and responsibilities

Organize transport and other logistical requirements of the department such as hotel bookings, organize team building events, ensure sufficient work tools are obtained internally to support current teams and new ones onboarding. Make arrangement of appointments and meetings including meeting room reservations, compiling, and preparing briefing, presentation materials, background information and documentation for meetings. Make travel arrangements and hotel reservations, processes requests for visa, identification cards and other documents. Provides administrative support to conferences, workshops, retreats. Research statistical data from internal and external sources, preparation of statistical charts, tables and reports Set up and maintain paper and electronic filing systems for records and correspondence. Follow up on administrative duties for the department such as preparation of mission orders, expense forms, leave schedules, timesheets, departmentâs vacation planning. Provide inputs to the departmentâs administrative business processes mapping and implementation of the internal standard operating procedures. Actively participate, manage and follow up on the organization of all C&P yearly events calendar. Contribute to the optimization of Procurement & Contracts efficiency. Ensure the good administration and filing of all C&P documents. Work collaboratively with the methods team to ensure and audit respect of good C&P archiving practices by the C&P team through the use of the available archive tools such as AGORA. To audit the contracts and procurement archiving dossiers to ensure compliance with internal & Group procedures Participate in the Supplier pre-qualification process and updating of any available database. To support in issuing various markets scans, participate to the follow-up and the evaluation of Contractors/Suppliers. To support in the updating of vendor master data, where requested. To support the Due Diligence Officer in all tasks related to Third party Due Diligence reviews. To assist the C&P management in any tasks as required.

Key Qualifications and competencies:

Qualification : Bachelorâs degree in Business Administration, Procurement/supply chain

Experience :

More than 3 yearsâ experience in performing similar tasks with demonstrable skills in planning and scheduling of events and meetings, planning

How to apply :

All candidates who meet the criteria outlined as above are encouraged apply under the job vacancy â QSSU-TOTAL- ASS-ASSISTANT â

Application Link:

 Note :

Deadline for applications is not later than 05:00 pm, Sunday 29th October 2023.

Only shortlisted applicants will be contacted.


Important Safety Tips

  • Do not make any payment without confirming with the BrighterMonday Customer Support Team.
  • If you think this advert is not genuine, please report it via the Report Job link below.
Report Job

Share Job Post

Lorem ipsum dolor (Location) Lorem ipsum USh Confidential

Job Function : Lorem ipsum

1 year ago

Lorem ipsum dolor (Location) Lorem ipsum USh Confidential

Job Function : Lorem ipsum

1 year ago

Lorem ipsum dolor (Location) Lorem ipsum USh Confidential

Job Function : Lorem ipsum

1 year ago

Stay Updated

Join our newsletter and get the latest job listings and career insights delivered straight to your inbox.

We care about the protection of your data. Read our privacy policy.

This action will pause all job alerts. Are you sure?

Cancel Proceed
Report Job
Please fill out the form below and let us know more.
Share Job Via Sms

Preview CV