â QSSU-TOTAL- ASS â ASSISTANTâ
About This Job:
Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.
On behalf of our client TOTAL ENERGIES , we are looking for a competent , skilled, and experienced Assistant to work in Kampala.
Position Title: Assistant
Reports to: Head of Department
Key Roles and responsibilitiesOrganize transport and other logistical requirements of the department such as hotel bookings, organize team building events, ensure sufficient work tools are obtained internally to support current teams and new ones onboarding. Make arrangement of appointments and meetings including meeting room reservations, compiling, and preparing briefing, presentation materials, background information and documentation for meetings. Make travel arrangements and hotel reservations, processes requests for visa, identification cards and other documents. Provides administrative support to conferences, workshops, retreats. Research statistical data from internal and external sources, preparation of statistical charts, tables and reports Set up and maintain paper and electronic filing systems for records and correspondence. Follow up on administrative duties for the department such as preparation of mission orders, expense forms, leave schedules, timesheets, departmentâs vacation planning. Provide inputs to the departmentâs administrative business processes mapping and implementation of the internal standard operating procedures. Actively participate, manage and follow up on the organization of all C&P yearly events calendar. Contribute to the optimization of Procurement & Contracts efficiency. Ensure the good administration and filing of all C&P documents. Work collaboratively with the methods team to ensure and audit respect of good C&P archiving practices by the C&P team through the use of the available archive tools such as AGORA. To audit the contracts and procurement archiving dossiers to ensure compliance with internal & Group procedures Participate in the Supplier pre-qualification process and updating of any available database. To support in issuing various markets scans, participate to the follow-up and the evaluation of Contractors/Suppliers. To support in the updating of vendor master data, where requested. To support the Due Diligence Officer in all tasks related to Third party Due Diligence reviews. To assist the C&P management in any tasks as required.
Key Qualifications and competencies:
Qualification : Bachelorâs degree in Business Administration, Procurement/supply chain
Experience :More than 3 yearsâ experience in performing similar tasks with demonstrable skills in planning and scheduling of events and meetings, planning
How to apply :
All candidates who meet the criteria outlined as above are encouraged apply under the job vacancy â QSSU-TOTAL- ASS-ASSISTANT â
Â Note :
Deadline for applications is not later than 05:00 pm, Sunday 29th October 2023.
Only shortlisted applicants will be contacted.
Â Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.
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