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Human Resource Officer

Graphic Systems (U) Limited

Human Resources

1 month ago

Job Summary

The Human Resource Officer will be responsible for identifying staff training & development needs and for planning, organizing and overseeing appropriate training and performance management.

  • Minimum Qualification: Bachelor
  • Experience Level: Senior level
  • Experience Length: 6 years

Job Description/Requirements

Organisation: Graphic Systems (U) Limited

Duty Station:  Kampala, Uganda

Reports to: Human Resource Manager

About US:

Graphic Systems Uganda is the largest printing & packaging company in Uganda. It supplies indoor and outdoor print advertising collateral, commercial printing, cartons, labels and promotional items. In addition, the company manufactures corporate wear and garments.

Key Duties and Responsibilities:

  • Promote the company’ values and compliance with ethics at all levels.
  • Provide support to management and all employees in the absence of HRM.
  • Provide support to recruitment process from advertising and screening applications.
  • Represent HRM during interviews depending on the level of positions advertised and preparing selection recommendations.
  • Coordinate and manage new employee orientation and on boarding.
  • Perform Background checks and contact applicant references for certain positions.
  • Supervise all internship programs within the company.
  • Monitor & supervise all government programs related to recruitment.
  • Supervise and monitor signing of employee contracts.
  • Work with management and all employees in building a positive and friendly work environment while monitoring levels of absentiseem and turnover.
  • Manage the Learning & Development process from identifying training needs, providing access to training & development, evaluating and assessing the impact of trainings done and maintaining records of all trainings done.
  • Support Learning & Development initiatives by liaising with the trainers to organize and coordinate workshops and seminars for employees.
  • Monitor and supervise all government skills development programs, in conjunction with HRM.
  • Help managers develop team members through career pathing.
  • Track budgets and negotiate contracts.
  • Coordinate and assist employees to acquire TINS, Bank Accounts & Nssf Accounts.
  • Handle physical visits of expats to government institutions.
  • Perform all Human Resource administrative duties.
  • Maintain proper record of leaves, update job requirements and all employee files.
  • Ensure smooth communication with employees and timely resolve their issues.
  • Provide support in compiling documents for all company audits and surveys.
  • Provide support in compiling statistics demanded by external partners & Government agencies.
  • Monitor time and attendance of all employees.
  • Monitor all leaves, and ensure that all Ugandan staff consume at least 15 days leave in a year (when due).
  • Handling hotel bookings in Uganda for visitors/consultants
  • Handling ticketing and booking flights for all visitors and expat employees going on leave.
  • Participate in handling employee disciplinary issues and grievances.
  • Provide support in all aspects related to the medical insurance cover for employees.
  • Represent the company in Corporate Social Responsibility (CSR) activities.
  • Coordinating and monitor all welfare related activities of the company.
  • Work hand in hand with occupational health and safety committees.
  • Participate in the worker’ committee.
  • Support and participate in performance management processes.
  • Ensure smooth implementation of the appraisal process and draft performance appraisal reports.

Qualifications, Skills and Experience:

  • The applicant must hold a Bachelor’s Degree in Human Resources. Certification or Qualification in Training & Development and Performance Management will be an added bonus.
  • Work experience in HR role of at least 6 years in a busy environment preferably in the manufacturing sector.
  • Experience in Training and Performance Management.
  • Must be organized and efficient in daily tasks.
  • Excellent Communication Skills.
  • Ability to multitask, prioritize and manage time efficiently.
  • Self-motivated, self-driven with a problem solving attitude.
  • Must be encouraging to the staff, able to mentor, coach and lead.
  • Must have people person skills and a professional attitude.
  • Excellent computer skills, knowledge of HRIS, Excel and demonstrated skills in database management.
  • Derives satisfaction from being highly responsive and timely handling of issues.
  • Ability to work independently and calmly under pressure.
  • Citizen: Preferably Ugandan National
  • Linguistic skills: Fluent in English (Spoken/Written)
  • Age: Preferably above 30 years

How to Apply:

If you would like to apply please send your application & CV to jobs@graphicsystems-ea.com


Deadline: 15th December, 2023.

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