HR TRAINING OFFICER

Location: EMERGENCY Children Hospital - Entebbe, Uganda

Department: Human Resources

Reports to (Hierarchical): Field HR Manager, and ultimately to the Country Director

Type of Contract: Fixed-term (6 months) with possibility of renewal;

PROFILE OF THE ORGANIZATION

EMERGENCY Life Support for Civilian War Victims (EMERGENCY) is an independent Italian organization established in 1994 to offer high quality, free medical and surgical care to victims of war, landmines and poverty. It promotes a culture of peace, solidarity and respect for human rights.

Since April 2021, in partnership with Uganda Ministry of Health, EMERGENCY has been running the Children’s Surgical Hospital in Entebbe, a specialized pediatric surgical center, which offers high quality health services completely free of charge.

CONTEXT AND MAIN PURPOSE OF THE POSITION

In line with its mandate, EMERGENCY is committed to promoting the empowerment of the staff through structured pathways for professional growth and skills development. At the Children’s Surgical Hospital in Entebbe, this commitment translates into continuous investment in staff training and capacity building, with the goal of strengthening clinical, managerial, and organizational competencies in a sustainable and long-term perspective.

Within this framework, the role of the Training Officer / Training Specialist is strategic: this position will ensure the coordination and operational support of all training activities, playing a key role in creating a structured, high-quality learning environment that supports the professional development of staff and the consolidation of internal expertise within the hospital.

This role will act as a liaison between the Human Resources Department, the Training Unit and various clinical and non-healthcare departments, University partners and other external stakeholders.

The position sought will also contribute to the planning, monitoring and evaluation of training activities, both internally and through external providers.

Key Responsibilities

• Support all Department Heads in identifying the training needs of their staff and assisting in the macro-design of the content and expected outputs of the training courses.
• Support in the planning of and prepare, maintain and manage a calendar of training courses to ensure adequate coverage of training needs and maintain high quality standards, relying on carefully selected external training providers or evaluating the possibility of in-house delivery of training.
• Organize and coordinate the logistics and administrative activities needed for learning activities such as distribution of materials, equipment requests, transport arrangements, obtaining the material approval of other partners, etc.
• Manage all training-related documentation (e.g., attendance sheets, logbooks, green hands, MoUs). Ensure proper archiving and tracking of participant data.
• Support official communication within the CSH and with external partners.
• Work closely with the designated training area leads, both for health and non-health topics, ensuring alignment and collaboration across all internal and external training activities.
• Set up and maintain tools for training evaluation (satisfaction surveys, pre- and post-training assessments, feedback from participants etc.) and report problems, success and constraints.
• Contribute to the monitoring and analysis of training results, preparing reports and dashboards as required. Manage and maintain training databases for data collection.
• Coordinate with the Grant Management Department to ensure that all relevant indicators related to training activities are properly tracked and reported.

REQUIRED QUALIFICATIONS AND EXPERIENCE

• University degree in Human Resources, Education, Social Sciences, or related field.
• At least 2 years of experience in training, HR development, or education program support. Prior experience in the health sector will be regarded as an advantage.
• Proven experience in organizing training events and managing learning administration.
• Strong organizational and interpersonal skills; ability to work cross-functionally with clinical and non-clinical teams.
• Experience in data management, reporting, and working with training indicators.
• Strong communication and facilitation skills.
• Excellent command of English (spoken and written).

WORKING CONDITIONS

• Contract of employment: Fixed-term (6 months) with possibility of renewal;
• Social benefits: GPA, National Social Insurance, Health Insurance, Housing and Transport allowance
• Leaves: 21 paid leave days and additional leave types
• Duty station: Entebbe
• Starting date: as soon as possible.
• Salary range: from 2,000,000.0 UGX to 2,500,000.0 UGX, to be evaluated based on the experience of the candidate.

HOW TO APPLY

If you meet the above requirements and are interested, you can submit your application in one PDF including detailed Curriculum Vitae, cover letter, academic and professional papers and names of 3 work related Referees with their Email/ daytime telephone contacts.

Submission can be done personally to EMERGENCY’s office at Plot 120-122 Bishop Dunstan Nsubuga Road – Entebbe or by email to recruitment.uganda@emergency.it indicating the position and reference, by 5th June 2025.

ONLY SHORT-LISTED CANDIDATES WILL BE CONTACTED.

<