Finance and Administration Officer
Job summary
The Role plays a critical role in supporting the organization’s financial and operational efficiency. It combines financial management, budgeting, reporting, administrative coordination, compliance, procurement support, and process improvement. You will serve as a link between finance, operations, and the wider team, across the organization.
Job descriptions & requirements
1. Financial Management
● Maintain accurate financial records and bookkeeping.
● Prepare monthly management accounts and financial reports.
● Monitor revenue and reconcile distributor sales and stock movements.
● Manage accounts payable and receivable.
● Oversee petty cash and bank reconciliations.
● Support annual audits and maintain proper documentation.
● Prepare and monitor budgets and cash flow forecasts.
● Ensure timely statutory compliance (URA, NSSF, PAYE, URSB, KCCA, MOH…).
2. Inventory & Distribution Oversight
● Maintain stock and asset registers.
● Reconcile inventory across distributors and the warehouse.
● Monitor stock levels and support procurement planning.
● Ensure proper documentation of stock issuance and returns.
● Strengthen internal controls to reduce stock losses.
3. Administration & Operations
● Develop and maintain administrative systems and SOPs.
● Oversee procurement processes and supplier management.
● Manage contracts and administrative records.
● Support logistics for trainings, meetings, and distribution activities.
● Maintain organized filing systems (physical and digital).
4. Systems Strengthening & Scale-Up Support
● Improve financial and operational reporting systems.
● Introduce efficiency improvements and cost-control measures.
● Support development of policies and internal controls.
● Provide management with financial analysis to inform decision-making.
How to Apply:
All applications will be received and reviewed through the BrighterMonday Portal by clicking on the 'Apply Here' section
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