Finance & Administration Assistant (Internship Eligible)
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Job summary
The Finance & Administration Assistant will provide support in financial record-keeping, administrative coordination, procurement support, inventory documentation, and office operations. The role is suitable for a recent graduate, final-year student, or intern seeking practical experience in finance, administration, manufacturing operations, and skills development programs. The successful candidate will support day-to-day financial and administrative activities while gaining hands-on exposure to business operations in a dynamic manufacturing and training environment.
Min Qualification:
Diploma
Experience Level:
Entry level
Experience Length:
1 year
Language Requirement:
English
Working Hours:
Full Time - 8 to 5
Applicant Location:
Uganda
Job descriptions & requirements
Position Title: Finance & Administration Assistant
Department: Finance & Administration
Location: Namusera, Wakiso, Off Hoima road
Reports To: Finance & Administration Manager / Operations Manager
Employment Type: Full-Time / Internship / Graduate Trainee
About the Organization
We are a furniture manufacturing and skills training organization committed to producing quality furniture products while empowering individuals through vocational skills development. Our operations combine manufacturing, project execution, customer service, and workforce training to create sustainable employment and business opportunities.
Position Summary
The Finance & Administration Assistant will provide support in financial record-keeping, administrative coordination, procurement support, inventory documentation, and office operations. The role is suitable for a recent graduate, final-year student, or intern seeking practical experience in finance, administration, manufacturing operations, and skills development programs. The successful candidate will support day-to-day financial and administrative activities while gaining hands-on exposure to business operations in a dynamic manufacturing and training environment.
Key Responsibilities
1. Financial Administration
● Assist in recording daily financial transactions and maintaining accurate financial records.
● Support preparation of payment vouchers, receipts, invoices, and petty cash records.
● Assist with bank reconciliations and cash management activities.
● Maintain organized filing systems for financial documents.
● Support monthly financial reporting and budget tracking.
● Follow up on outstanding invoices and customer payments.
● Assist during internal and external audits.
2. Administrative Support
● Manage office filing systems, records, and correspondence.
● Prepare letters, memos, reports, and meeting minutes.
● Support scheduling of meetings, appointments, and events.
● Maintain office supplies inventory and coordinate replenishment.
● Receive and direct visitors, clients, suppliers, and trainees.
● Ensure proper documentation and record management.
3. Procurement and Inventory Support
● Assist in obtaining supplier quotations and processing procurement requests.
● Support tracking of materials used in furniture production.
● Maintain inventory records for raw materials, tools, equipment, and office supplies.
● Assist with stock counts and inventory reconciliations.
● Support supplier documentation and procurement records management.
4. Human Resource and Training Support
● Assist with maintaining employee and trainee records.
● Support onboarding and orientation activities for staff and trainees.
● Help coordinate training schedules, attendance records, and training documentation.
● Support organization of workshops, graduation events, and stakeholder meetings.
5. Operations and Project Support
● Assist in preparing project documentation and reports.
● Support data collection for production, sales, and training activities.
● Help track project expenses and supporting documentation.
● Provide administrative support to management and operational teams.
6. General Office Duties
● Maintain confidentiality of financial and organizational information.
● Ensure proper organization of digital and physical records.
● Support communication and coordination across departments.
● Perform other duties assigned by supervisors.
Qualifications
Education
For Internship Applicants:
● Pursuing or recently completed a Diploma or Bachelor's Degree in:
○ Accounting
○ Finance
○ Business Administration
○ Commerce
○ Procurement and Logistics
○ Economics
○ Office Management
○ Or a related field
For Full-Time Applicants:
● Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, Commerce, or related discipline.
Experience
Internship:
● No prior experience required.
● Previous internship, volunteer, or leadership experience is an added advantage. Full-Time:
● 1–2 years of experience in finance, administration, accounting, or office management is preferred.
Skills and Competencies
Technical Skills
● Basic understanding of accounting and financial management principles.
● Proficiency in Microsoft Excel, Word, and Outlook.
● Strong numerical and data entry skills.
● Ability to maintain accurate records and documentation.
● Familiarity with accounting software is an added advantage.
● Good report writing and administrative skills.
Personal Attributes
● High level of integrity and confidentiality.
● Strong attention to detail and accuracy.
● Good organizational and time-management skills.
● Willingness to learn and take initiative.
● Positive attitude and professionalism.
● Strong interpersonal and communication skills.
● Ability to work effectively in a team environment.
How to Apply:
All applications will be received and reviewed through the BrighterMonday Portal by clicking on the 'Apply Here' section
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