Immediate Start
New
3 days ago
Job Summary
Assisting in overall stock management and ensure proper storage, issue and distribution of all stocks and non-stock items utilization.
- Minimum Qualification : Diploma
- Experience Level : Entry level
- Experience Length : 2 years
Job Description/Requirements
Reports to (Job Title) Store Manager
Legal Entity Asili Farms
Department Grain Handling and Material Control
Location Asili Farms / MPF
Country Uganda
PURPOSE OF THE JOB
Assisting in overall stock management and ensure proper storage, issue and distribution of all stocks and non-stock items utilization.
MAIN RESPONSIBILITIES
RESPONSIBILITIES UNIQUE TO THE ROLE
Responsibility and % Contribution to job’s performance
1. Overseeing store operations in their location:
- Collaborating movements of machinery spare parts, fixed asset, Chemical & Fertilizers, Fuel & lubricant, Packing Materials, Seed, Farm product, Farm tools & other department order
- Ensures dispatch of Spare part & other department required materials as per the requirement plan
- Ensures materials in storerooms can easily be identified without delay.
- Ensures proper hand over of spare parts, and other stock items is made
- Ensures Materials are stored at the appropriate storage area and maintained at the right classification 20
2. Record Keeping
- Maintaining the accuracy of Stores and Fixed Asset Inventory in his location.
- Maintain a record of used, sold, stolen or lost assets
- Overlook equipment, input and machinery at his/location15
3. Storage
- Protects materials from loss and wastage due to defective storage
- Ensure Materials are stored at the appropriate storage area and maintained at the right classification
- Coordinate all store level supply chain activities.
- Receives and inspects all incoming materials
- Reconciles with purchase requisition/purchase orders
- Processes and distributes documentation with purchase orders
- Reports, documents and tracks damages and discrepancies on orders received.
- Ensures dispatch of Spare part & other department required materials as per the requirement plan
- Ensure proper hand over of spare part and other stock items is made and proper storage in the storage area.
4. Coordinate all store level supply chain activities.
- Receives and inspects all incoming materials
- Reconciles with purchase requisition/purchase orders
- Processes and distributes documentation with purchase orders
- Reports, documents and tracks damages and discrepancies on orders received.
- Ensures dispatch of Spare part & other department required materials as per the requirement plan
- Ensure proper hand over of spare part and other stock items is made and proper storage in the storage area. 15
5. Forecast needs and supplies needed and engages the store manager for supply.
- Maintain current inventory records and historical sales
- Analyse seasonal trends and use insights from previous seasons.
- Follow up the ordered purchase item and check and follow up the statues 10
6. Handles and documents the storage and transportation of hazardous materials.
- Ensure a safe design, location, and installation of storage and handling systems (e.g., tanks)
- Ensures the Separation of incompatible substances to prevent reactive chemicals from interacting
- Maintains appropriate safety signage with labels and placards
- Control Stock inventory, record and file when Received & Issued to the user department 10
7. Taking care of the overall cleanliness of the premises through communicating expectations, ensuring proper waste management and disposal
- Maintains the warehouse, records area and stores area in a neat and orderly manner.10
8. Other tasks as may be required from time to time 5
JOB DIMENSIONS
Team
10
Geographical scope Uganda
REQUIREMENTS
Qualifications
- Diploma in Procurement and Logistics, Business Administration, or any related field.
- A degree in Supply Chain Management or Stores Management is an added advantage.
Experience
Minimum of 2 years’ experience in storekeeping, inventory control, or recordkeeping, preferably in an agricultural or manufacturing environment.
Business Understanding / Knowledge
- Good knowledge of supply chain and warehouse management best practices
- Familiarity with stock control systems (ERP or stock management software)
- Understanding of safety and environmental regulations in handling agricultural inputs and hazardous materials
Languages
- Fluent in English (spoken and written)
- Knowledge of local languages (e.g., Luganda or Swahili) is an added advantage
COMMUNICATION REQUIREMENTS (MOST RELEVANT FOR THE JOB)
Internal Stakeholders All staff, Management
External Stakeholders Suppliers and customers
WORK CONDITIONS
- working indoors and outdoors
- excessive noise (seasonal)
- slippery and uneven walking surfaces
- working around machinery with moving parts and heavy equipment
- working around moving objects or vehicles
- working in close proximity to others
- exposure to offensive odors (Sometimes)
- required to wear personal protective equipment
- required to work for longer working hours (seasonal)
How to Apply:
All applications will be received and reviewed through the BrighterMonday Portal by clicking on the 'Apply Here' section. Attach your academic documents together with CV as one document.
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