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HR and Administration Officer

Octagon Uganda

Human Resources

New
2 weeks ago

Job Summary

The HR and Administration Officer is responsible for managing the day-to-day HR and administrative functions of the organization in the Ugandan subsidiaries.

  • Minimum Qualification : Bachelors
  • Experience Level : Mid level
  • Experience Length : 3 years

Job Description/Requirements

The HR and Administration Officer is responsible for managing the day-to-day HR and administrative functions of the organization in the Ugandan subsidiaries. This role involves handling recruitment, employee relations, performance management, benefits administration, and ensuring smooth office operations.


Key Responsibilities:

1. Human Resources Management:

  • Manage the recruitment process, including job postings, candidate screening, interviewing, and onboarding for the Ugandan subsidiaries.
  • Maintain accurate and up-to-date employee records in the HR management system.
  • Administer employee benefits programs and handle inquiries related to benefits and compensation.
  • Coordinate performance appraisal processes and assist in the development of performance improvement plans.
  • Handle employee relations issues, including conflict resolution, disciplinary actions, and grievances.
  • Ensure compliance with Ugandan labor laws and regulations.


2. Training and Development:

  • Identify training needs and coordinate employee training and development programs.
  • Organize orientation sessions for new hires and ongoing training for existing employees.
  • Maintain training records and evaluate the effectiveness of training programs.


3. Administrative Functions:

  • Oversee office operations in Uganda and ensure a well-organized and efficient working environment.
  • Manage office supplies and equipment, including inventory control and procurement.
  • Coordinate travel arrangements and accommodations for staff as needed.
  • Handle correspondence, reports, and other documentation.
  • Assist in organizing company events and meetings.


4. Payroll Administration:

  • Process payroll and ensure timely and accurate payment of salaries and benefits.
  • Maintain payroll records and handle related inquiries from employees.
  • Ensure compliance with statutory payroll requirements and regulations.


5. Policy Development and Implementation:

  • Assist in developing and updating HR policies and procedures.
  • Ensure employees are informed of and adhere to company policies and procedures.
  • Monitor and implement changes in labor laws and regulations as required.


6. Health and Safety:

  • Oversee workplace health and safety practices and ensure compliance with safety regulations.
  • Conduct safety training and drills and manage the workplace emergency response plan.


Qualifications:

· Bachelor’s degree in Human Resources, Business Administration, or a related field.

· Proven experience in HR and administrative roles, preferably in Uganda.

· Strong understanding of HR practices, labor laws, and regulations in Uganda.

· Excellent organizational and multitasking skills.

· Strong communication and interpersonal skills.

· Proficiency in HR software and Microsoft Office Suite.

· Ability to handle sensitive and confidential information with discretion.


Submission Guidelines:

• Submission sent to careersug@octagonafrica.com by COB Friday 5th July 2024

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