Finance & Administration Coordinator

Knowledge & experience:

• Required at least three years’ experience in a similar role with international NGO
  
• Degree in Finance, Accounting, Business Administration or any related field
  
• Robust accounting skills and experience, including management of the general ledger, journal entries, payroll, payables, balance sheet, Bank Reconciliation, Withholding Tax Schedules, Work Advance maintenance, Cash reconciliation and Good knowledge of financial practices;
  
• Proven relevant work experience in finance and administration; Experience in any of the accounting packages, Unit4 (ERP) would be an added advantage.
  

Financial Management 

• Provide leadership, and financial insights to the finance and accounting areas of the ZOA West Nile programme, proposing and implementing improvements in operational management processes to increase efficiency and timeliness in operations.
  
• Ensure internal controls, procedures and policies at field level are maintained, the field staffs understand them and they are fully complied to.
  
• Collaborate with Country Office finance support team ensuring regular reporting and updates as and when required.
  

Financial Reporting 

• Ensure accurate and timely financial reports are submitted to the Programme Manager and Country Office Finance Manager for decision making.
  
• Confirm expense codes on all requests as they are received, correct where necessary through the budget manager and the responsible staff.
  
• Assist project management by explaining variances in line with finance policies.
  

Financial Control & Accounting

• Observe and implement accounting systems, payments, bookkeeping, statutory filing, revenue management, and improvement of payment systems.
  
• Ensure that all financial transactions are processed accurately, in a timely manner, in accordance with generally accepted accounting principles through the ERP system, identifying and correcting any variances.
  

Budget Management

• Support budget holders to prepare periodic budgets and forecasts while providing clarity where needed.
  
• Offer periodic training or refresher training to the teams aimed at improving financial management, discipline and accountability as stipulated in ZOA policies and procedures.
  

Finance Team Management

• Communicate to the Finance team members under his/her jurisdiction a clear and exciting vision for the work of ZOA and for the role of department in supporting the organisation;
  
• Periodic meetings with the field finance team for relevant accounting needs and deliverables.