ADMINISTRATIVE ASSISTANT

Uganda National Oil Company Limited (UNOC)

Admin & Office

Energy & Utilities USh Confidential
New
1 week ago

Job Summary

Provide general administrative services to support UNOC business operations

  • Minimum Qualification:Bachelor
  • Experience Level:Mid level
  • Experience Length:3 years

Job Description/Requirements

Job purpose:
Provide general administrative services to support UNOC business operations

 Essential Duties
• Answer incoming calls and direct them to appropriate officers.
• Record and distribute appropriately all incoming and outgoing correspondences in the department
• Manage the documentation storage and retrieval in the respective department and efficiently label files for easy identification
• Establish a track record of the movement of documents in the files for easy reference and accountability
• Type letters, memos, reports and other correspondences of the department
• Undertake other activities administrative activities such as photocopying, binding documents and filing
• Support departmental meetings, engagement in scheduling, booking rooms, availing refreshments and any documentation as required.
• Coordinate staff and UNOC guest travels including Air Ticket and Hotel booking.
• Generate minutes for minutes and engagements in the department and ensure actions are followed through.
• Participate in preparing and monitoring of departmental plans and budgets.
• Support consolidation of the monthly departmental reports.
• Provide for Front Office cover in inevitable circumstances.
• Assist in the ordering, receiving, stocking and distribution of departmental supplies and maintain a database of such supplies.
• Initiate procurement processes in the department and liaise with the Procurement Unit to ensure timely delivery of the required goods and services
• Any other duties as may be assigned.

Qualifications, Experience and Attributes:
• A Bachelor's Degree [Honours] in either Social Sciences, Law, Arts, Development Studies, Public Administration, Social Administration, Office and Information Management, Business Administration, Secretarial Management, Administrative Secretary or any relevant degree
• 0- 3 years of relevant working experience.
• Working knowledge of office management systems, procedures and equipment.
• Proficiency in MS Office [MS Word, MS Excel, MS PowerPoint and MS Outlook
• Excellent organizational, planning, written and verbal communication skills.
• Excellent time management skills and the ability to prioritize and multitask

How to apply.

Click on the 'Apply Here' section to be redirected to the application portal.


Application deadline

All applications should be submitted not later than Friday 7th October 2022 by 17:00
hours (5:00pm EAT).

NOTE:
• Applicants are required to scan and attach CERTIFIED copies of the required academic documents e.g. Degree, Transcript, Diploma, A-level and O-level certificates
• Applications without Certified academic documents will not be considered.
• Attach a copy of the Curriculum Vitae
• Only shortlisted and successful candidates will be contacted, and any form of lobbying will lead to automatic disqualification
• Please forward any inquiries regarding this advert to recruitment.unoc@unoc.co.ug 
• call telephone number +256 312 444 600.

UNOC is an equal opportunity employer. Applicants from the Albertine Graben are encouraged
to apply.

CHIEF EXECUTIVE OFFICER
UGANDA NATIONAL OIL COMPANY

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