Administrative assistant

Responsible for general administrative, procurement, and logistic activities for Rikolto Uganda office.

Bookkeeping

• Raise source financial documents i.e requisitions, payments and receipt vouchers, LPOs etc, and present them for review and approval.
• Maintain stock, supplies, and other inventory records; monitor inventory levels and initiate replenishment processes.
• Support recording of transactions in the online banking System.
• Assist in the reconciliation of supplier statements and bank accounts
• Support in tracking operational expenditure.

General office Administration

• Undertake and monitors administrative services within the organization’s office.
• Ensure that office premises have utilities(water, electricity, communication)at all times.
• Promptly, professionally, and courteously receive telephone calls, emails, and visitors and relays messages to appropriate individual in the organization.
• Maintains confidentiality of the organization’s fiscal and personnel-related information.
• Support insurance coverage processes for both staff and equipment.
• Coordinate staff travels, accommodation, visas and support the process of obtaining operational permits for the organization and staff.
• Support the procurement processes in accordance with the organisation’s procurement policies and procedures.
• Manage fleet and ensure all Rikolto Uganda vehicles are in good mechanical condition.
• Carry out any other duties as required for the good functioning of the organization.

• Degree/Diploma in Business Administration or Office Management, or an equivalent.
• Computer literacy especially in MS Office applications
• Good command of oral and written English
• Driving skills, both manual and automatic cars

• At least 2 years of experience in the administrative function
• Experience with people management
• Experience in customer care
• Experience in working with international NGOs is an added advantage

• Is able to work autonomously with minimum supervision
• Is reliable and accurate
• Well organized, efficient and respect deadlines
• Listen actively
• Is willing to cooperate with various actors and communicates clearly in variety of settings and styles.

• Has strong affinity with Rikolto mission and values
• Has positive attitude and focus on win-win situations
• Acts with integrity and respects others
• Constructively challenges self and others
• Can be relied on to deliver commitments (Accountable)
• Inspire people to act in accordance with the vision/ plan of Rikolto
• Is willing to learn and share lesson learnt
• Can be trusted with confidential information

All applications should be sent via Rikolto email, eastafrica.recruitment@rikolto.org, the email subject should read Uganda administrative assistant. The application deadline will be 14th January 2023, only shortlisted candidates will be contacted.