Administrative assistant

Rikolto in East Africa

Admin & Office

NGO, NPO & Charity USh Confidential
4 weeks ago

Job Summary

Responsible for general administrative, procurement, and logistic activities for Rikolto Uganda office.

  • Minimum Qualification:Bachelor
  • Experience Level:Entry level
  • Experience Length:2 years

Job Description/Requirements

Rikolto in East Africa (formerly known as VECO) is part of the Rikolto network, an international NGO with more than 40 years of experience in partnering with farmer organizations and food chain actors across Africa, Asia, Europe, and Latin America. Rikolto aims to contribute to the development of a dynamic, sustainable, and inclusive agricultural sector with family farmers providing quality products for their own consumption and for diverse markets (national, regional, and international markets).

Rikolto Uganda (part of Rikolto in East Africa) is looking for an administrative assistant, to support the Rikolto Uganda office on general administrative, procurement, and logistic activities.


Job purpose

Responsible for general administrative, procurement, and logistic activities for Rikolto Uganda office.


Responsibilities

Bookkeeping

  • Raise source financial documents i.e requisitions, payments and receipt vouchers, LPOs etc, and present them for review and approval.
  • Maintain stock, supplies, and other inventory records; monitor inventory levels and initiate replenishment processes.
  • Support recording of transactions in the online banking System.
  • Assist in the reconciliation of supplier statements and bank accounts
  • Support in tracking operational expenditure.

General office Administration

  • Undertake and monitors administrative services within the organization’s office.
  • Ensure that office premises have utilities(water, electricity, communication)at all times.
  • Promptly, professionally, and courteously receive telephone calls, emails, and visitors and relays messages to appropriate individual in the organization.
  • Maintains confidentiality of the organization’s fiscal and personnel-related information.
  • Support insurance coverage processes for both staff and equipment.
  • Coordinate staff travels, accommodation, visas and support the process of obtaining operational permits for the organization and staff.
  • Support the procurement processes in accordance with the organisation’s procurement policies and procedures.
  • Manage fleet and ensure all Rikolto Uganda vehicles are in good mechanical condition.
  • Carry out any other duties as required for the good functioning of the organization.
Education and Experience
  • Degree/Diploma in Business Administration or Office Management, or an equivalent.
  • Computer literacy especially in MS Office applications
  • Good command of oral and written English
  • Driving skills, both manual and automatic cars
Experience
  • At least 2 years of experience in the administrative function
  • Experience with people management
  • Experience in customer care
  • Experience in working with international NGOs is an added advantage
Skills and knowledge
  • Is able to work autonomously with minimum supervision
  • Is reliable and accurate
  • Well organized, efficient and respect deadlines
  • Listen actively
  • Is willing to cooperate with various actors and communicates clearly in variety of settings and styles.
Attitude
  • Has strong affinity with Rikolto mission and values
  • Has positive attitude and focus on win-win situations
  • Acts with integrity and respects others
  • Constructively challenges self and others
  • Can be relied on to deliver commitments (Accountable)
  • Inspire people to act in accordance with the vision/ plan of Rikolto
  • Is willing to learn and share lesson learnt
  • Can be trusted with confidential information
Application details

All applications should be sent via Rikolto email, eastafrica.recruitment@rikolto.org, the email subject should read Uganda administrative assistant. The application deadline will be 14th January 2023, only shortlisted candidates will be contacted.

 

Important Safety Tips

  • Do not make any payment without confirming with the BrighterMonday Customer Support Team.
  • If you think this advert is not genuine, please report it via the Report Job link below.
Report Job

Share Job Post

Stay Updated

Join our newsletter and get the latest job listings and career insights delivered straight to your inbox.

We care about the protection of your data. Read our privacy policy.

Lorem ipsum

Lorem ipsum dolor (Location) Lorem ipsum USh Confidential

Job Function : Lorem ipsum

4 months ago

Lorem ipsum

Lorem ipsum dolor (Location) Lorem ipsum USh Confidential

Job Function : Lorem ipsum

4 months ago

Lorem ipsum

Lorem ipsum dolor (Location) Lorem ipsum USh Confidential

Job Function : Lorem ipsum

4 months ago

Stay Updated

Join our newsletter and get the latest job listings and career insights delivered straight to your inbox.

We care about the protection of your data. Read our privacy policy.

This action will pause all job alerts. Are you sure?

Cancel Proceed
Follow us On:
Follow us on FacebookFollow us on InstagramFollow us on LinkedInFollow us on TwitterFollow us on YouTube
Get it on Google Play
2023 BrighterMonday