• Scheduling meetings and appointments within the office
• Organizing the office layout and ordering stationery and equipment
• Maintaining the office condition and arranging necessary repairs
• Serve as the point person for office manager duties including:
• Maintenance
• Mailing
• Supplies
• Equipment
• Bills
• Errands
• Shopping
• Organize the office layout and order stationery and equipment
• Help in different departments when required. 
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT Companies on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage and file all contract and price negotiations with office suppliers, service providers and office leases
• Manage office G&A budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees queries regarding office management issues (e.g., stationery, Hardware, and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering, and security services
• Plan in-house or off-site activities, like parties, celebrations, and conferences

Requirements

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Knowledge of Office Administrator responsibilities, systems, and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands-on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler and
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Ability to work well under pressure
• Ability to adapt in a face-paced environment. 
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree: additional qualification as an Administrative assistant or Secretary will be a plus

Applications should be made through the Brightermonday portal by clicking on the 'Apply Now' Button