Accounts Assistant - Payables

Reports to:  Ass. Finance Manager – Accounts Payables & Compliance

Direct Reports: N/A

Department: Finance

Job Purpose

The overall purpose of the job is to provide technical support in the finance function by ensuring that payments and expenditures are monitored and processed in an efficient, effective, and accurate manner and that suppliers and vendors are paid within established timescales.

Key duties and responsibilities

• Process daily invoices and ensure they are verified against supporting documents (purchase orders and goods received note), invoice amounts are accurately computed, and any discrepancies are investigated and escalated appropriately;
• Update the company’s local van and export tracker on a daily basis;
• Review and verify all vendor/supplier balances on a daily basis;
• Perform vendor/supplier reconciliation every two days and report and follow up on discrepancies; 
• Reconcile all intercompany transactions on a weekly basis;
• Prepare and review tax computations and book the same in the company’s accounting system;
• Perform reconciliation for all consumables (fuel, airtime, etc.,) monthly and book payments to be made to service providers;
• Prepare monthly reports in a timely manner such as payables aging report, and consumables report, and submit the same for review by the Finance Manager;
• Maintain strict oversight and management of accounts payables including relationships with suppliers to ensure that there is accountability at each stage of the payables process;
• Perform month-end procedures and book closing;
• Update, maintain, and keep records of accounting documentation.
• Ensure to file and archive supporting documents as and when they accumulate in a sequential order that facilitates easy retrieval;
• Attend and complete all company-provided training aimed at developing skills and competencies as and when they are arranged; and 
• Perform any other finance and administrative duties assigned by the Financial Manager from time to time.

Working relationships

• Internal Relationships: Procurement, Marketing, Sales, Transport, and Logistics
• External Relationships: Vendors/Suppliers

Knowledge, experience, and qualifications required

• Diploma in Accounting or Finance/Business Administration from a recognized institution.
• Minimum of 2 years experience in a similar setting.

Competencies

Technical & Behavioural competencies 

• Accounting/Bookkeeping skills
• Computer skills with working knowledge of MS Excel
• Good numerical skills
• Strong attention to detail
• Ability to lead by example and provide guidance to others (collaboration and leadership).
• Organization and strong attention to detail
• Good time management
• Analytical thinking and problem-solving skills
• Effective communication skills
• Ability to work as a team
• Negotiation skills especially when dealing with suppliers/vendors

How to apply:

All applications will be received and Reviewed through Brightermonday Portal by Clicking on the 'Apply Here' section