Job Summary

Ensure an appropriate financial policy framework is in place to guide on financial decision making

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description

Business Unit:
Onfon Group Uganda

Position Title:
ACCOUNTANT

Reports to:
COUNTRY MANAGER

Department:
Finance

Grade Level:
N/A

Competencies:
•    Degree in Accounting/ Finance
•    5 yrs minimum experience in finance management
•    Ability to multi task
•    Trustworthy ,high degree of integrity
•    Ability to work independently
•    Ability to work in a highly computerized environment
•    Ability to work under pressure and excellent organizational skills
•    Willingness and ability to work such hours as are necessary to accomplish job requirements
•    Excellent written, oral and interpersonal communication skills
•    Experience In accounts receivable, accounts payable, and general accounts

Role Purpose
1.    Establish Accounting Controls to Oversee Finance and Accounting % of time 35%
2.    Monitor Financial Progress and Performance % of time 10%
3.    Budget and Cost Control % of time 10%
4.    Compliance with Local Authority Requirements % of time 10%
5.    Securing Capital % of time 5%
6.    Payroll Management % of time 3%
7.    Relationship Management % of time 5%
8.    Staff Management and Development % of time 5%
9.    Fixed Asset Management % of time 2%

Key Responsibilities

1. Establish Accounting Controls to Oversee Finance and Accounting


•    Ensure an appropriate financial policy framework is in place to guide on financial decision making
•    Oversee running of accounts department
•    Engagement of auditors for VAT audit refund where applicable
•    Formulate and review financial and accounting policy and procedures
•    Ensure timely financial reporting
•    Ensure timely and effective management of payments monitoring revenue collection from various cost centers

Key Result Areas

o    Ensure no gaps in the financial policy and procedure manual
o    Ensure audit refunds are done on time
o    Ensure financial reports are submitted   and check before deadline.
o    Ensure monthly closures are complete by the 30th of each month.
o    Ensure conformity with the existing QMS at all times, no lapses

2. Monitor Financial Progress and Performance

•    Oversee preparation of monthly financial statements including profit & loss and balance sheet by the 3rd of every month as well as cash flow report on a daily basis
•    Ensure account preparation of end of year account
•    Provide accounting services for use by managers in planning and controlling work
•    Cost accounting
•    Forecasting
•    Budgeting and control systems

Key Result Areas

o    Ensure year end account preparation is done on time
o    Ensure financial planning tools are adequate, consistent, and implemented
o    Ensure financial statements are submitted and check for accuracy before deadline.

3. Budget and Cost Control

•    Contribute to the preparation of the organization’s strategic plan
•    Prepare annual budget and forecasts
•    Ensure timely preparation of budgets
•    Analyze and determine reasons for variance in budget
•    Monitor expenditures of all departments
•    Monitor revenue of sales department from various reports from the accounts department
•    Review of cost and escalation to relevant managers
•    Advise Country Head on major financial issues which are outside the agreed management authority (e.g. fundraising)

Key Result Areas

o    Participate in the preparation of the sectional budget annually, quarterly and for special activities in a timely manner
o    Track and report all expenditures and revenues accurately.
o    Ensure cost discrepancies are escalated in a timely and effective manner
o    Annual budget will be prepared and approved by deadline.

4. Compliance with Regulatory Authority Requirements

•    Maintain records to meet legal and tax requirements
•    Prepare statutory annual accounts on a timely basis
•    Evaluate the tax liability impact of all activities for tax optimization on a timely basis
•    Evaluate all statutory deductions are on a timely basis
•    Liaison with the external auditor for annual audits and compliance responsibilities for corrective action resulting from audit findings

Key Result Areas

o    Compliance with all statutory controls and requirements at all times
o    Ensure statutory annual accounts are prepared before deadline
o    Set up continuous improvement for audit findings to eliminate forward discrepancies

5. Securing Capital

•    Plan and manage cash flow and investment activity – the latter in consultation with applicable investment advisors
•    Plan and manage cash flow

Key Result Areas

o    Track and measure cash flow continuously with no lapses
o    Ensure cash flow is aligned with the business strategy

6. Payroll Management

•    Ensure the monthly payroll is accurate and all adjustments supported
•    Ensure payments to staff accounts are done by the 25th day of every month

Key Result Areas

o    Eliminate errors from payroll through continuous improvement strategies
o    Ensure payments are closed by the 25th of every month

7. Relationship Management

•    Manage relations with key customers and suppliers
•    Advise Country head on the financial consequences of all proposed courses of action
•    Manage the suppliers and customers on matters of finance

Key Result Areas

o    Visit key customers at least twice a year to experience the quality of their accounting services provided, update reports and recommendations
o    Liaison with supply chain to ensure supplier agreements are in place complete with signed reports of the deliverables at all times

8. Staff Management and Development

•    Ensure departmental staffing requirements are fully met
•    Ensure staff members are competent in knowledge, skills and attitude
•    Performance appraisals for all departments and sharing vital recommendations to the Country Manager

Key Result Areas

o    Hold quarterly in-house finance workshops (communications, interpreting accounts payables policies and procedures to all staff)
o    Carry out at least two key financial accounting awareness sessions per year
o    Attend bi-monthly leadership meetings and maintain well documented copies of the meeting minutes and follow up on actions within 30 days

9. Fixed Asset Management

•    Responsible for ensuring that a correct fixed assets register is maintained
•    Ensure assets actually exist
•    Ensure asset additions or disposals are authorized as provided in the financial policy and procedure manual

Key Result Areas

o    Ensure fixed asset register is always maintained and up to date.
o    Ensure that all assets are accounted for and properly documented

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