Temporary - Team Assistant

Selection Criteria

• A Bachelor degree.

• A minimum of five years of professional experience in administrative support, office management, or a related field, preferably in an international or multicultural environment.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools, with the ability to quickly learn new systems and technologies and leveraging AI tools.

• Strong organizational and time management skills, with the ability to prioritize tasks, manage multiple assignments, and meet deadlines in a fast-paced environment.

• Provide high-quality administrative support to the team, including scheduling and coordinating meetings, managing calendars, and organizing travel arrangements in compliance with IFC policies.

• Prepare, edit, and format documents, presentations, and correspondence, ensuring accuracy, consistency, and adherence to IFC standards, using artificial intelligence (AI) tools as appropriate.

• Maintain and update team records, databases, and filing systems, ensuring data integrity and accessibility for reporting and operational needs.

• Act as the first point of contact for internal and external inquiries, demonstrating professionalism and ensuring timely and accurate responses.

• Support the preparation and coordination of events, workshops, and conferences, including logistics, materials, and participant communication.

• Monitor and manage office supplies and resources, ensuring availability and cost-effectiveness while adhering to procurement guidelines.

• Assist in processing expense reports, invoices, and other financial transactions, ensuring compliance with IFC financial procedures and timelines.