Executive Assistant to the CFO

Requirements

• A minimum of a bachelor's degree
  

Work Experience        

• 2–5 years of experience in administrative or executive support roles
  

• Prior experience supporting senior leadership is an added advantage
  

• Experience in corporate environments preferred
  

1. Executive Support & Diary Management

• Manage the executive’s calendar, schedule appointments, and prioritize engagements.
  

• Coordinate internal and external meetings, ensuring all logistics are in place.
  

• Prepare meeting agendas, take minutes, and follow up on action items.
  

2. Communication & Correspondence

• Act as the first point of contact for calls, emails, and inquiries.
  

• Draft, review, and proofread emails, memos, letters, and reports.
  

• Maintain professional communication on behalf of the executive.
  

3. Travel & Logistics Management

• Plan and book travel itineraries, flights, accommodation, transport, visas.
  

• Prepare travel schedules, briefing documents, and expense claims.
  

4. Office & Administrative Coordination

• Organize and maintain filing systems, databases, and confidential documents.
  

• Manage office supplies, equipment, and administrative workflows.
  

• Support with budgeting, requisitions, and procurement of office items.
  

5. Information & Task Management

• Track deadlines, deliverables, and pending tasks for the executive.
  

• Conduct basic research and prepare summaries or presentations when needed.
  

• Ensure timely reminders, follow-ups, and updates.
  

6. Stakeholder Engagement

• Liaise with internal teams, clients, and external partners on behalf of the executive.
  

• Maintain strong professional relationships and uphold the executive’s reputation.
  

• Coordinate department activities, workshops, and events.
  

7. Department Coordination

• Coordinate departmental plans, activities, and operational requirements.
  

• Support in organizing departmental reviews, reporting, and performance tracking.
  

• Serve as a central communication link between the executive and department staff.
  

• Ensure smooth workflow, timely dissemination of information, and task follow-up within the department.
  

8. Confidentiality & Professional Conduct

• Handle confidential information with discretion.
  

• Exercise sound judgment and maintain professionalism in all interactions.