Associate Supply Officer

Description

and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

The incumbent will lead, coordinate and supervise all activities pertaining to the supply chain at Arua and Yumbe. He/She is expected to possess strong analytical and organizational skills, with the ability to manage procurement processes and supply chain operations efficiently. Responsibilities include coordinating and overseeing the procurement of goods and services, managing inventory, and ensuring timely delivery to support refugee programs. The candidate should demonstrate proficiency in relevant software and possess a sound understanding of supply chain principles in humanitarian settings.

The incumbent will play a vital role in ensuring the smooth functioning of supply chain activities within the SO Arua AoR. This involves collaborating with internal and external stakeholders, providing technical guidance on procurement processes, and contributing to the development of supply chain strategies to meet the needs of FDSP. She/He will maintain contact with Supply Section of the Country Office, UN agencies, local NGO partners, and commercial contractors in the area to facilitate activities of the operation.

A good knowledge of ERP and Excel is required, as well as experience in warehouse management, supply chain. The Sub Office manages warehouses, and in this order, the incumbent should also be conversant with IPSAS and aware of the rules and regulations pertaining to Asset Management, provide support and guidance to both Arua and Yumbe accordingly.

Required languages (expected Overall ability is at least B2 level):

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Desired languages

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Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit this link:

Nature of Position:

The Associate Supply Officer will lead, coordinate and supervise all activities pertaining to the supply chain at Sub Office Arua and Field Office Yumbe. S/he will maintain contact with Supply Section of the Country Office, UN agencies, local NGO partners, and commercial contractors in the area to facilitate the operation. 

The incumbent will technically report to the Senior Supply Coordinator as the Head of the Supply Section at national level. He/she will collaborate with the Programme and Administrative Units.The refugee population is a challenging one, and the incumbent must therefore exercise great diplomacy and flexibility in discharging his/her functions, as well as enabling harmonization in assistance across the operational area.

Living and Working Conditions:

Arua is a family duty station where accommodations are available although finding reasonable quality accommodation is a challenge and price arising due to number of NGOs presence for South Sudanese refugee response. There are several local supermarkets where local and foreign goods are available, and expatriates frequent several restaurants offering western or Indian foods. Very limited educational services are available as international schools do not exist in Arua. International schools are available in Kampala or Entebbe. In term of medical services, only basic medical services are available in Arua town, and if necessary, further medical referral to Kampala. There are several banks and ATM available in Arua for Ugandan shillings account. Utilities (water and electricity) are available, though for electricity, like many places in the country, faces regular power cut especially during dry season. Safe public transports in Arua is rare, though nationals tend to ride with local motorbike taxis. There are few vehicle taxis available (price tends to be at high end despite short distance). Professional staff either find accommodation nearby the office and walk, or they either rent or buy private second-hand vehicle for their daily movement.
Most travels between Kampala and Arua are undertaken by road (470 Kms). There are commercial flights between Arua and Kampala/Entebbe but the airlines/routes are not UNDSS cleared. There is no accommodation with minimum standards available at the settlements so staff commute daily by official vehicle to the settlements for field activities

Additional Qualifications

Bachelor of Arts (BA): Business Administration, Bachelor of Arts (BA): Engineering, Bachelor of Arts (BA): Logistics, Bachelor of Arts (BA): Marketing, Bachelor of Arts (BA): MathematicsInstitute of Purchasing and Supply - Other

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing performance, Organizational awareness, Planning & organizing, Stakeholder management, Teamwork & collaboration

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Compendium

Add. 1 to Bi-annual Compendium 2023 - Part B

Additional Information

Functional clearance

This position doesn't require a functional clearance