Ware House Assistant

Job Requirements:

• University degree and or Diploma in Procurement and or anything similar.
  
• At least 2 years of hands-on experience in Assets, procurement and or Supply Chain Management.
  
• Excellent communication and analytical skills and ability to present ideas effectively, in both oral and written form.
  
• Ability to communicate sensitively and without judgment; good diplomatic and persuasion skills.
  
• Ability to use good judgment when making decisions and to take accountability for decisions made.
  
• Emotional maturity and stability to resolve conflicts in non-violent way and maintain appropriate boundaries.
  
• Good interpersonal skills including ability to gain trust and build relationships.
  

Warehouse and inventory management

• Order tracking and supplier liaisons to ensure timely delivery of items
  
• Timely generation of product receipts in the integra systems after verification and confirmation of products delivered in collaboration with requesters
  
• Accountable for implementation of warehouse and use of Integra inventory management module
  
• Accountable for creation of movement journals and monthly physical and system counts at the designated warehouse.
  

Assets Management

• The Warehouse Assistant is responsible for recording, reporting, safekeeping and recording all IRC country program assets and equipment. He/she will be responsible for all aspects of the administrative, financial, capital and operations of asset management in accordance with IRC and donors’ rules and regulations.
  
• Ensuring the Implementation of IRC Asset policies in all IRC Uganda Country Program-Asset maintenance and tracking.
  
• Timely verification and reporting of assets at grant close-out in collaboration with finance and grants teams as may be required.
  

Compliance and Ethics

• He/she will be responsible for implementing donor rules & regulations for assets and inventory management, identifying and analyzing compliance risk processes through:
  
• Providing consistent and constructive support to other departments to ensure compliance with policies and procedures.
  
• Identifying and reporting Assets and inventory management red flags.
  

ReportingThe Warehouse Assistant is responsible for preparing and submitting accurate: -

• Timely preparation and sharing of standard weekly, monthly, quarterly, and ad-hoc Assets and inventory reports.
  
• Actively contributing to development and implementation of Country Supply Chain KPIs and Improvement initiatives.
  
• Contribute to the timely preparation of monthly Supply Chain Management Reports for submission to Country Supply Chain