Secretarial Assistant

Provide secretarial services, receive correspondences, maintain office environment, fix appointments and make follow-ups to support Supervisors and other staff effectively and efficiently.

Qualifications, Skills and Experience:

• Applicant must be a Ugandan aged 35 years and below, holding a Diploma in Administrative and Secretarial Science, Office Management or in any related filed.
  
• Experience is not required.
  
• Legal and regulatory framework governing the OAG.
  
• OAG code of conduct
  
• The value and benefit of supreme audit institutions – making a difference to the lives of citizens
  

Receive and Disseminate Correspondences and Other Information for the Office Custodian of Files

• Provide support in the efficient provision of secretarial services to the Supervisors, and prepare agendas, co-ordinate the production of papers, minutes and keep/retrieve records.
  
• Provide efficient and effective correspondences, and other information received and disseminated for the office.
  
• Organise/attend meetings, taking minutes and circulating decisions from the meetings to the relevant action offices.
  

Maintain the Environment of the Office of the Auditor General

• Perform routine check-ups in the office environment and ensure clean and secure surroundings.
  
• Deliver a comprehensive range of support activities, proactively troubleshooting and resolve issues which arise.
  
• Perform routine check-ups and account for office equipment and materials and keep records, within the Office of the Auditor General Office environment.
  

Customer Service

• Attend to visitors/calls and direct them to the rightful Officers they may need to meet/talk to.
  
• Set up and manage agreed communication system and protocols to ensure consistent standards in all communications from the Supervisors and visitors.