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Project Administrative Assistant
Ministry of Agriculture Animal Industry and Fisheries
Admin & Office
Confidential
Job Summary
Support the Project Coordinator in; project implementation and coordination, maintenance of records, organizing meetings,
- Minimum Qualification : Bachelors
- Experience Level : Mid level
- Experience Length : 2 years
Job Description/Requirements
Project Name: Uganda
Multi-sectoral Food Security and Nutrition Programme (UMFSNP)
Funding Source: Global
Agriculture and Food Security Program (GAFSP)
Duty Station: Entebbe,
Uganda
Reports to: Project
Coordinator
About Us:
The Government of Uganda received a grant from the Global Agriculture
and Food Security Program (GAFSP) towards implementation of the Uganda
Multi-sectoral Food Security and Nutrition Programme (UMFSNP). The Project
Development Objective (PDO) is to increase production and consumption of
nutrient-rich foods and utilization (ff community-based nutrition services in
smallholder households in project areas. The project will innovatively use the
primary schools under the universal primary education programme as a transfer
pathway for both agriculture and health based nutrition friendly technologies
and services. The project will be implemented by Ministry of Agriculture,
Animal Industry and Fisheries (MAAIF), Ministry of Health (MOH), Ministry of
Education and Sports (MOES) and 15 receptive District Local Government (DLGs),
in a phased approach.
Job Summary: The Project
Administrative Assistant will support the Project Coordinator in; project
implementation and coordination, maintenance of records, organizing meetings,
taking minutes of meetings, timely delivery of project communications,
supervision and carrying out M&E activities.
Key Duties and
Responsibilities:
- The incumbent will coordinate the various designated divisions of the project to ensure timely submission of reports and work plans.
- Offer support to the Project Coordinator to ensure smooth project implementation.
- Update and maintain records of project assets
- Ensure that regular meetings are held and keep record minutes of meetings
- Build, strengthen and manage linkages with Local Governments to make sure that reports are given on time.
- Maintain a project hard and soft copy filling systems and inventory of project documents
- Ensure timely delivery of project communications
- Organize Inter-ministerial Project Implementation Committee (IMPIC) meetings, PCU meetings and district planning & review and budgeting meetings
Qualifications, Skills and
Experience:
- The applicant must hold an Honours Bachelors Degree in Commerce, Finance, Business Administration or any business related field.
- A minimum of two years experience in administration in a busy office
- Previous experience in administration in agricultural related activities will be an added advantage.
- Working knowledge of office business administration and management.
- Strong client focus and people skills
- Excellent interpersonal skills
- Good team player.
- Excellent communication and analytical skills and result oriented.
- Computer literacy with good knowledge of MS. Office.
How to Apply:
All candidates are encouraged to send sealed application letters,
curriculum Vitae and copies of academic documents either by hand or email
addressed to;
The Permanent Secretary,
Ministry of Agriculture, Animal industry and Fisheries,
P.O. Box 102 Entebbe-UGANDA
Email to:
ps@agriculture.go.ug
Attn:
The Head Procurement and Disposal unit Procurement and Disposal Unit
Office,
Plot 16-18 Lugard Avenue
NB:
- Please indicate the position being applied for and preferred district Local Government on top of the envelope. (Check top of advert for districts)
- All applicants MUST register their Names and sign the registration Form as confirmation of delivery of the application.
Deadline: Monday, 10th October,
2016 by 4pm.
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