Partnership Officer

Job Level Specifications

Essential

• Bachelor’s degree in Business Administration, Accounting
  
• ACCA/CPA at least level 2.
  
• Minimum three (3) years’ experience in a similar role.
  
• Experience in collaborating and working with both private and public sectors.
  
• Knowledge of Microsoft Office
  

Partner Mapping and Selection

• Define parameters for mapping and selection (e.g., market expansion, technology integration, inclusion, or community impact).
  
• Undertake research (desk and field) to identify the potential partners and profile them in greater detail.
  
• Update (Partnership Information Management Systems (PIMS) database with all the mapped partners.
  
• Identify potential partners based on strategic alignment, reputation, credibility, and capacity.
  
• Document the entire process and ensure that all pertinent notes are signed and filed accordingly.
  

Partner Onboarding and Due Diligence

• Conduct due diligences/Assessments for potential Partners and ensuring that risk management are integrated into the project design.
  
• Introducing partners to GOAL’s procedures, systems, and the project’s specific context.
  
• Review partner documents, assess capacity, and conduct thorough background research.
  
• Identify and assess potential risks associated with the partnership and document them accordingly.
  
• Engage the partner to discuss areas of concern and engage in a co-creation exercise to agree on how to close the gaps.
  

Partner Contracting

• Identify the right partner’s agreement type and draft it for reviews and approvals.
  
• Establishing trust and setting expectations through initiating partnership inception meetings that define the partnership and the shared goals.
  
• Clearly define the scope, roles, responsibilities, and deliverables of the partner to ensure alignment and mutual benefit.
  
• Discussing risk managing procedures and agreeing on strategies and monitoring processes.
  

Partnership Implementation & Management

• Engage in co-creating solutions by collaboratively setting objectives, defining milestones, and budgeting for project activities.
  
• Jointly tracking progress through key performance indicators (KPIs), conducting regular co-monitoring visits, and reviewing deliverables.
  
• Monitoring budget utilization, reviewing financial reports, and ensuring compliance with all partnership financial requirements.
  
• Maintaining regular communication channels (e.g., meetings, emails, phone calls, reports, etc.) to build trust, resolve conflicts, and share information in a timely and respectful manner.
  
• Identify opportunities for providing technical training and support to partners to enhance their ability to deliver results.
  
• Reviewing partnership performance to inform the decision around partnership closure, scaling up, renewal or modification of the agreement.
  

Support the Capacity Building of Partners 

• Carry out financial training to partner’s management.
  
• Carry out compliance and safeguarding training
  
• Coordinate the capacity enhancement for partners
  
• Coordinate individual or group external audits for partners.
  

Support to Partner Grants Management

• Carry out financial review of all partners’ proposal/budgets prior to further review by the Partnership Manager.
  
• Review all partners’ finance reports, support documentation and follow up on any queries before forwarding to Partnership Manager for approval.
  
• Timely updating of partnership management information Systems (PIMS).
  
• Ensuring partner closure out procedure has been properly adhered to whenever a partnership comes to an end.
  

Reporting and Documentation

• Provide monthly report to Partnership Manager based on your monthly work plan.
  
• File all financial reports, trip reports, official communications, compliance training records, financial assessments/due diligence documents, and internal and external audit reports by partner in an orderly manner, maintaining both soft and hard copies.