Human Resources Assistant (Short Term)

Qualification and Experience

• Bachelor’s degree in human resources, Business Administration, or a related field
  
• 3-5 years of experience in an HR support role or similar position
  
• Strong understanding of HR principles and practices
  
• Proficient in Microsoft Office Suite and HRIS systems
  
• Excellent verbal and written communication skills
  
• Ability to handle sensitive and confidential information with integrity
  
• Experience with recruitment and onboarding processes
  
• Familiarity with employment law and regulations
  
• Certification in HR (e.g., PHR, SHRM-CP) is a plus
  

Tracking of Leave Records

• Enter all leave records into the Time and Attendance software.
  
• Check leave forms to ensure they have been completed correctly and signed.
  
• Follow up with staff to ensure leave records are submitted accurately.
  
• Assist in updating the leave plan for administrative staff.
  

Recruitment Records

• Receive and organise all applications (hard and soft copies), ensuring they are categorised and filed properly.
  
• Assist the HR Officer in coordinating interviews, including sending invitations, arranging interview rooms, and preparing materials in liaison with the HR Officer and relevant Unit Heads.
  
• Ensure recruitment records are complete, well-labelled, and properly maintained.
  

Updating of Personnel Files

• Compile and maintain all personnel records (hard and soft copies), ensuring all files include the required documents.
  
• Organise personnel files in alphabetical order and ensure proper labelling.
  
• Assist in archiving closed personnel files and ensuring all necessary documents are included.
  

HRIS – PeopleSoft

• Update employee data and leave records in the Time and Attendance / HRIS system as directed by the HR Officer.
  

General HR Support

• Assist with day-to-day HR operations and administrative tasks as assigned by the HR Officer.
  
• Respond to employee requests for HR-related information, escalating complex issues to the HR Officer.
  
• Assist in maintaining staff housing files and tracking utility bill submissions/payments.
  
• Provide other administrative support as required to ensure smooth HR operations.