Finance and Administration Officer
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Job summary
As part of strengthening our sales and marketing capacity, Linksat Technologies is seeking a dynamic and self-driven Finance and Administration Officer to join our growing team. The successful candidate will play a vital role in supporting the Finance Manager in maintaining sound financial management principles, treasury administration, supplier and contractor payments, commission administration, office administration, cash flow monitoring, statutory compliance, customer engagement, tele sales support, and business operational efficiency while ensuring strong internal controls and excellent service delivery.
Min Qualification:
Bachelors
Experience Level:
Mid level
Experience Length:
3 years
Language Requirement:
English
Working Hours:
Full Time - 8 to 5
Applicant Location:
Uganda
Job descriptions & requirements
Finance and Administration Officer
Department: Finance and Administration
Reporting To: Finance Manager
Location: Linksat Head Office – Lubowa
About the Role:
As part of strengthening our sales and marketing capacity, Linksat Technologies is seeking a dynamic and self-driven Finance and Administration Officer to join our growing team. The successful candidate will play a vital role in supporting the Finance Manager in maintaining sound financial management principles, treasury administration, supplier and contractor payments, commission administration, office administration, cash flow monitoring, statutory compliance, customer engagement, tele sales support, and business operational efficiency while ensuring strong internal controls and excellent service delivery.
Key Responsibilities:
1. Accounts Payable & Supplier Management - Verify supplier invoices and payment requests. Process supplier payments in accordance with approved procedures, maintain creditor ageing schedules and reconcile supplier statements monthly.
2. Petty Cash Management - Maintain and safeguard company petty cash. Ensure all petty cash transactions are properly approved and documented. Perform weekly and monthly petty cash reconciliations.
3. Cash Flow Management - Prepare weekly payment schedules. Monitor daily cash balances. Prepare weekly cash flow forecasts. Support cash planning and liquidity management.
4. Staff Advances & Accountabilities - Process approved salary advances and operational advances. Maintain advance registers. Track recovery schedules. Follow up accountabilities and retirements of advances.
5. Commission, Per Diem & Contractor Administration - Calculate monthly commissions, maintain commission schedules and supporting calculations. Ensure commission payments are processed accurately and on time. Reconcile commission claims and approvals. Process approved staff per diem payments. Verify travel approvals and supporting documents.
6. Contractor & Consultant Payments - Verify contractor invoices and deliverables. Confirm completion certificates, timesheets or acceptance reports before payment. Process approved contractor and consultant payments. Maintain contractor payment schedules.
7. Financial Control, Reporting & Compliance - Maintain accurate accounting records. Support preparation of monthly management accounts. Prepare weekly and monthly financial reports. Ensure compliance with tax and statutory obligations. Support payroll verification and reconciliation. Maintain proper filing and record management systems.
8. Budgeting & Cost Control - Monitor expenditure against approved budgets. Prepare budget variance reports. Track departmental spending. Recommend cost-saving initiatives. Monitor operational overheads and recurring expenses.
9. Commercial Finance Support - Review quotations before submission. Validate project profitability and margins. Support tender costing exercises. Monitor project financial performance. Support commercial risk assessments. Assist the Finance Manager with pricing reviews.
10. Office Administration & Facilities Management - Coordinate office administration activities. Manage office supplies and consumables. Maintain office asset registers. Coordinate maintenance of office facilities. Manage utility services including internet, electricity, water and security services. Support meeting logistics and management events.
11. Business Development Support, Tele-sales & Client Retention - Conduct tele sales and customer follow-up activities. Follow up quotations submitted to clients. Generate qualified leads for the sales team. Support Annual Maintenance Contract (AMC) renewal campaigns. Maintain customer and prospect databases. Support customer retention initiatives. Support marketing and customer engagement campaigns.
Qualifications, Skills & Experience
• Bachelor’s Degree in Finance, Accounting, Business Administration, Commerce or related field.
• CPA, ACCA or equivalent professional qualification is an added advantage.
• Minimum 3–5 years’ experience in finance and administration.
• Strong knowledge of QuickBooks and Microsoft Excel.
• Strong analytical and reporting skills.
• Excellent communication and customer service skills.
• High level of integrity and confidentiality.
How to Apply:
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