Job summary
Handles and oversees logistical affairs and other administrative duties in the office, manages the support staff and advises the Programme Manager
Min Qualification:
Bachelors
Experience Level:
Mid level
Experience Length:
4 years
Job descriptions & requirements
Duty Station: Uganda
Reports to: Programme
Manager Amudat
About US:
ZOA is an International Non-Governmental Organisation working in Uganda
since 1998. Its mission is to assist in rebuilding the livelihoods of peoples
who are affected by human conflict or natural disaster. We operate in 15
countries in Africa and Asia. Our community based programme in Uganda
concentrates on Food Security, Livelihoods/Economic Development, Water
Sanitation and Hygiene. Vocational Training, Education and Peace Building and
is implemented in close cooperation with local organizations and local
government.
Job Summary: The Finance and
Admin Officer is primarily responsible for the correct, accurate and timely
handling of the accounts and other system related matters. He/she handles and
oversees logistical affairs and other administrative duties in the office,
manages the support staff and advises the Programme Manager in all Finance,
Logistics and Human resource matters.
Key Duties and
Responsibilities:
Maintains communication between the programme
area and country office;
Responsible with other finance staff that the
accounts are ready by the 15th of the following month in order to report on a
timely basis;
Manages the balances of receivables and payables
and communicate with both debtors and creditors and ensure that outstanding
receivables are collected and outstanding payables are settled, where
appropriate through the respective manager;
Prepares monthly bank reconciliation statements
and ensures that items to be reconciled are properly cleared and adjusted and
all open items are cleared on a regular basis;
Ensures that Fixed Assets and Stocks in the
stores are handled properly and safely, and makes sure that a proper store
system is maintained in the programme; maintains the Fixed Assets register and
giving tag numbers for all currently existing and newly incoming items.
Ensures that procedures are strictly followed
for a proper procurement (supplies and equipment) and commitment of services
(consultancy and maintenance) to get the goods and services with fair price,
good quality and on a timely basis;
Maintains and updates filing system for all
payment vouchers and the supporting documents as well as for documentation in
the finance office;
Makes payments and receive funds in accordance
with financial procedures, and manages cash
Manages program support staff, evaluations and
appraisals and advises the programme manager on HR matters.
Support, to partners to ensure timely and
accurate accountability and reporting.
Qualifications, Skills and
Experience:
The applicant must hold a Bachelors Degree in
Accounts, or any relevant qualifications in the field of finance.
At least three years of proven experience in
Accounts/Admin/Logistics with reputable organization;
Good understanding of both finance and
administration;
Good computer knowledge, especially MS Excel and
any accounting software;
Stress-resistant, and able to live and work in
remote area with basic facilities.
Stable personality
Good team player who will enjoy working in a
dynamic though basic environment, who is able to integrate and express
Christian values in the work.
How to Apply:
All mature personalities who are able to integrate and express
Christian values in their work should express interested by sending their
application letters together with curriculum vitae (max 2 pages), names and day
time contacts of three referees to: hr@zoa.ug in subject header: Position you
are applying for e.g. Finance and Admin Officer.
Deadline: Friday, 9th December, 2016
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