Execution Assistant

Education

• Bachelor’s degree in business administration, Logistics, Supply Chain, , or related field.
  
• Familiarity with Ugandan regulatory requirements, international trade documentation and Incoterms
  

Experience

• Minimum 3-5 years of experience in logistics or execution roles, preferably in commodity trading, Clearing and Forwarding or agribusiness
  

Shipment Management

• Ensure timely and cost-effective execution of all shipments (local, export and Imports) through effective coordination with transporters, shipping agents Carriers, and inspection agencies.
  
• Guarantee accuracy and completeness of shipping documentation (Bills of Lading, Certificates of Origin, phytosanitary certificates) to meet regulatory and customer requirements, as well as sustainability documents.
  
• Maintain uninterrupted shipment flow by monitoring progress and resolving delays promptly.
  

Insurance & Risk Management

• Maintain up-to-date insurance coverage for all stock in assets to minimize operational risk.
  
• Conduct regular risk checks and report discrepancies to prevent financial exposure.
  
• Ensure timely processing of insurance claims through effective coordination with insurers and internal teams.
  

EFRIS & Invoicing

• Achieve full compliance with Uganda’s EFRIS requirements for all transactions.
  
• Validate and process invoices accurately and on time to support smooth financial operations.
  
• Ensure timely posting of approved invoices in internal systems to maintain accurate financial records.
  

System Updates & Stock Movement

• Maintain accurate stock records in internal systems (CRM and logistics platforms) by updating movements, splits, and reconciliations.
  
• Resolve discrepancies between system and physical stock promptly to ensure operational integrity.
  
• Support monthly and quarterly reporting by providing accurate system data.
  

Third-Party Shipper & MDM Management

• Ensure accurate and up-to-date third-party shipper data in the Master Data Management (MDM) system.
  
• Complete callback processes and payment reconciliations for logistics partners to maintain financial accuracy.
  
• Track and report freight contract performance to support vendor management.
  

Inspection & Regulatory Compliance

• Coordinate timely inspection and approval of prepared lots for shipment to meet quality standards.
  
• Ensure full compliance with MAAIF registration and other regulatory requirements for all commodities.
  
• Maintain adherence to local and international trade regulations to avoid penalties and delays.
  

Stakeholder Coordination

• Facilitate seamless communication and collaboration between commercial, finance, and Industry teams to ensure efficient execution.
  
• Build and maintain strong relationships with external stakeholders (transporters, inspection agencies, government bodies) to support operational success.