Administration Assistant
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Job summary
The job holder will be responsible for managing and handling the day-to-day HR and Administration activities. He/she will serve as a liaison between the organization and employees.
Min Qualification:
Bachelors
Experience Level:
Entry level
Experience Length:
1 year
Language Requirement:
English
Working Hours:
Full Time - 9 to 5
Applicant Location:
Uganda
Job descriptions & requirements
Duty Station: Soroti
Reports: HR & Administration Manager
Job Summary:
The job holder will be responsible for managing and handling the day-to-day HR and Administration activities. He/she will serve as a liaison between the organization and employees.
Key Duties and Responsibilities:
● Coordinate the recruitment process in liaison with the head office by receiving walk-in applications (if any).
● Coordinate the onboarding of new employees at the branch.
● Coordinate branch training sessions in line with the training calendar and the HR department guidelines.
● Handle employee complaints and grievances in line with company policies and procedures.
● Act as the liaison between the HR department and branch employees.
● Compile, maintain, and retrieve HR and Administrative documents as required.
● Coordinate and ensure completion of the branch staff exit processes
Administration Function
● Provide administrative support to the branch operations department of the office.
● Cover the reception desk when required.
● Prepare resource requirements for budget submissions for review by management.
● Handle office tasks such as documentation and filing.
● Ensure the operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment.
● Ensure that motorcycles and assorted accessories are delivered on time and that all the necessary installations, checks, and allocations are done before disbursement day.
● Follow up on the Application and/or renewal of operational certifications & licenses as required by the law.
● Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting orders for supplies at the branch.
● Ensure compliance with security procedures and policies, and make sure that the security service providers deploy guards on time and as per the requirement at the branch level.
● Perform any other duties as assigned by your supervisor.
Qualification and skills
● Bachelor’s degree in Human Resources Management, Business Administration, Office Management, or any other related field
● At least 1 -2 years of working experience as an Admin Assistant or a similar role.
● Ability to maintain sensitive and confidential information
● Good organizational and decision-making skills.
● Excellent knowledge of computer usage and Google applications.
● Strong communication skills.
● Strong negotiation skills.
● Be able to work autonomously and remain calm under pressure.
● Familiarity with HR software/systems and procedures.
While we thank all applicants for showing interest, only short-listed candidates will be contacted for interviews.
How to Apply:
All applications will be received and reviewed through the BrighterMonday Portal by clicking on the 'Apply Here' section
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