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Job Summary
Responsible to support the day-to-day operations and administrative management of the Technical Program and field activities.
- Minimum Qualification : Bachelors
- Experience Level : Mid level
- Experience Length : 3 years
Job Description/Requirements
Duty Station: Kampala,
Uganda
Reports to: Senior Finance
and Administration Manager
Job ID: 13-9357
About Us:
Management Sciences for Health (MSH) is an international non-profit
health organization composed of nearly 2500 people from more than 74 nationalities
working in over 50 countries. Our mission is to save lives and improve the
health of the worlds poorest and most vulnerable people by closing the gap
between knowledge and action in public health. Together with our partners, we
are helping managers and leaders in developing countries to create stronger
management systems that improve health services for the greatest health impact.
Job Summary: The Operations
Intern is mainly responsible to support the day-to-day operations and
administrative management of the Technical Program and field activities. The
incumbent will travel regionally, as necessary and in consultation with the
Operations Manager, to support trainings and field programmatic events. The
jobholder will also collaborate with COMU and the technical managers in their
coordination of field travels and other logistical support. The incumbent will
collaborate with COMU to perform periodic and random inventory audit and asset
verification
Key Duties and
Responsibilities:
Planning - support programs in the logistical planning for
workshops, meetings and training sessions which require logistical support.
- Support programs in the preparation of the budgets for the workshops to ensure adequate and accurate information is catered for,
- Assist, where requested, in preparation of invitations to participants in accordance with the MSH procedures, with particular attention to ensure adherence to policies on allowances
- Carry out the Anti-Terrorism Clearance Verification Process for participants, venues and related service providers
- Coordinate the selection of venues with all the necessary logistical support including PAS, venue arrangement, projectors, screens, etc.
- Assist, where requested, to ensure the availability of materials including stationery, printed materials (to be prepared by program technical staff), branded materials, name tags, all arranged and packaged in an appropriate manner, among others
Venue Management Support the venue activities including:
- Offer assistance to ensure participants are registered in time
- Coordinate the processing of mobile money payment to participants in a timely manner
- Coordinate with the Hotels regarding the changes in participants numbers and to ensure services are as per schedule
- The incumbent will coordinate the customer satisfaction assessment survey
Equipment Ensure that all training equipment is well
maintained and returned to safe custody every after training session together
with, unused materials and branding material
Qualifications, Skills and
Experience:
- The ideal candidate for the Management Sciences for Health Operations Intern job placement should preferably hold a Bachelors degree in Administration
- No past experience is required, but position holder should have a keen interest to work with a health development program
- Ability to work independently and to multi-task, with skills in numeracy
- Computer literacy skills in Microsoft Office applications (particularly Word and Excel)
- Excellent interpersonal and communication skills with ability to interact professionally
- Familiarity with event planning
How to Apply:
All suitably qualified and interested candidates who wish to join the
Management Sciences for Health in the aforementioned capacity are encouraged to
Apply Online by clicking on the link
Deadline: 16th December,
2016
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