Accounts Officer

Key Responsibilities

Financial Transactions & General Ledger Management

• Process member deposits, withdrawals, loan disbursements, loan repayments, supplier payments, receipts and other approved financial transactions accurately and on time.
• Record all transactions in the SACCO accounting system and ensure that postings are complete, accurate and supported by approved source documents.
• Prepare and post journal entries, payment vouchers, receipt vouchers and other accounting entries in accordance with approved procedures and review requirements.
• Maintain accurate ledgers, cashbooks, journals and supporting schedules.
• Ensure all financial documents are properly authorized, filed, traceable and available for review or audit.
• Identify posting errors, unusual balances or unsupported transactions and escalate them promptly to the SACCO Accountant.

Account Reconciliations & Member Account Integrity

• Prepare monthly bank reconciliations and other assigned control-account reconciliations within agreed reporting timelines.
• Reconcile member savings, deposits, loan balances and other member-related accounts to the relevant general ledger control accounts.
• Investigate and resolve reconciling items, posting differences and member account discrepancies promptly, escalating unresolved items to the SACCO Accountant.
• Maintain a reconciliation schedule showing outstanding items, actions required, responsible persons and resolution status.
• Support the accurate preparation and issuance of member statements and respond to finance-related account queries.

Payroll & Statutory Compliance

• Prepare the monthly payroll accurately and within the approved payroll timetable.
• Prepare PAYE, NSSF and other applicable statutory schedules and returns for review, filing and payment within statutory deadlines.
• Reconcile payroll costs and statutory deductions to the general ledger and maintain complete supporting payroll records.
• Ensure that payroll changes are supported by approved documentation before processing.
• Maintain an up-to-date schedule of statutory obligations and immediately flag any risk of late filing, payment or penalties.

Loan Accounting & Recovery Support

• Maintain complete and accurate loan accounting records, including disbursements, repayments, balances, interest and related entries as generated or supported by the approved SACCO system.
• Confirm that approved loan documentation and disbursement instructions are complete before processing financial entries.
• Reconcile loan portfolio balances to member accounts and the general ledger and investigate identified variances.
• Prepare loan arrears, delinquency and repayment schedules for review by the SACCO Accountant and relevant credit teams.
• Support follow-up on overdue repayments by providing accurate balances, payment histories and supporting account information.
• Flag unusual repayment patterns, long-outstanding balances and accounting discrepancies for corrective action.

Financial Reporting & Management Information

• Prepare accurate schedules and supporting analyses for monthly, quarterly and annual financial reports.
• Assist the SACCO Accountant in preparing management accounts, financial statements and other reports required by management, Board committees, auditors or regulators.
• Track and summarize income, expenses, member balances, loan repayments and other assigned financial indicators.
• Provide explanations and supporting schedules for significant account movements, variances and outstanding balances.
• Ensure assigned month-end accounting tasks are completed in time to support timely closure of the books.

Cash, Treasury & Petty Cash Management

• Process authorized receipts and payments and ensure all transactions are fully supported and correctly recorded.
• Support the SACCO Accountant in monitoring daily cash positions and cash-flow requirements.
• Maintain and reconcile petty cash records and ensure expenditures are supported by approved documentation.
• Ensure safe custody and proper handover of cash, cheque books, payment instruments and financial documents under the role’s responsibility.
• Immediately report cash, banking or payment discrepancies and any suspected control breach.

Compliance, Internal Controls & Audit Support

• Apply approved SACCO financial policies, accounting procedures, authorization limits and segregation-of-duties controls in all assigned transactions.
• Support preparation of schedules, confirmations, vouchers and other documentation required for internal and external audits.
• Assist in responding to audit queries and tracking agreed finance actions to closure.
• Identify control gaps, unsupported transactions, duplicate payments, unusual entries or other financial risks and escalate them promptly.
• Maintain records required to support tax, statutory, regulatory and cooperative compliance obligations relevant to the role.

Financial Systems & Data Integrity

• Maintain accurate and up-to-date financial records in the SACCO accounting and member management systems.
• Perform routine checks to confirm consistency between source documents, member accounts, accounting-system balances and the general ledger.
• Maintain clear audit trails for corrections, reversals and adjustments and ensure they are properly authorized.
• Protect passwords, financial data and confidential member information and comply with approved system-access controls.
• Support system-related finance reconciliations, data clean-up and migration activities when required.

Member & Internal Service Support

• Respond professionally and promptly to member queries relating to deposits, loan repayments, balances, statements and other financial transactions.
• Work closely with Credit, Member Services, Business Development and Operations teams to resolve account discrepancies and ensure accurate transaction processing.
• Provide clear financial information and supporting schedules to internal users while maintaining confidentiality and appropriate approval controls.
• Contribute to improvements in finance workflows that reduce errors, delays and repeated member complaints.

Key Deliverables (KPIs)

• Accuracy and completeness of financial transaction postings and supporting documentation.
• Percentage of assigned bank, member and control-account reconciliations completed within agreed timelines.
• Number and value of unresolved reconciliation items beyond the agreed resolution period.
• Timeliness and accuracy of monthly payroll and statutory schedules/returns.
• Timeliness and accuracy of month-end schedules and financial reporting support.
• Accuracy of member savings, loan and repayment balances and turnaround time for resolving account discrepancies.
• Timeliness and accuracy of loan arrears/delinquency schedules provided to the Accountant and Credit team.
• Number of avoidable penalties, duplicate payments, unsupported transactions or cash/book variances attributable to processing errors.
• Completeness of audit documentation and timely closure of assigned audit or control actions.
• Accuracy and integrity of data maintained in the accounting and SACCO systems.
• Turnaround time for finance-related member and internal account queries.

Job Requirements

• Bachelor’s degree in Accounting, Finance, Commerce, Business Administration with an accounting/finance specialization, or another relevant field.
• Professional accounting qualifications such as CPA (U) level 2, ACCA or equivalent.
• At least two (2) years of relevant experience in accounting, finance or financial operations; experience in a SACCO, microfinance institution, bank or other member-based financial institution will be an added advantage.
• Practical experience in transaction processing, general ledger posting, bank reconciliation, payroll and preparation of accounting schedules.
• Working knowledge of PAYE, NSSF and other relevant statutory obligations, together with a sound understanding of financial controls and audit requirements.
• Understanding of SACCO savings, loan and member-account transactions and basic cooperative/financial-services operations.
• Proficiency in Microsoft Excel and accounting software such as QuickBooks, Tally or SACCO-specific financial systems.
• Ability to interpret financial records, investigate variances and prepare accurate reconciliations and supporting schedules.

How to Apply:

All applications will be received and reviewed through the BrighterMonday Portal by clicking on the 'Apply Here' section