System Data Clerk

The System Clerk is responsible for supporting the implementation and day‑to‑day operation of Yalelo Uganda’s Inventory Management System (YU360). The role ensures accurate capture of stock movements through QR scanning, proper allocation of inventory to sales channels, and real‑time stock visibility while maintaining data integrity across all system records.

Key Qualifications & Experience

• Bachelor’s degree in information systems, Business Computing, Logistics, Supply Chain, Business Administration, Statistics, Applied mathematics, Economics or related fields.
  
• Experience with ERP or inventory management systems is an added advantage.
  
• Experience in warehouses, FMCG, or distribution operations is an added advantage.
  
• Basic understanding of inventory management principles.
  

1. Inventory Accuracy & System Integrity

• Perform accurate QR code scanning of all inbound and outbound stock and crates.
  

• Ensure system stock balances match physical stock through daily checks and reconciliations.
  

• Identify and report causes of stock variances.
  

• Maintain accurate system documentation for all inventory movements.
  

• Report scanning errors, system issues, or discrepancies to the Warehouse Supervisor.
  

2. Operational Support & Coordination

• Allocate inventory to sales channels, depots, and customers as per approved stock allocation plan.
  

• Work closely with warehouse, processing, and distribution teams to ensure smooth stock flow.
  

• Support dispatch operations through accurate system transactions.
  

• Ensure compliance with all inventory and system SOPs.
  

3. Data Accuracy and Reporting

• Maintain accurate ERP records for all stock transactions.
  

• Support preparation of daily and weekly inventory reports.
  

• Participate in system audits and reconciliation exercises.
  

• Support continuous improvement of ERP and warehouse processes.
  

4. Compliance, Controls & SOP Adherence

• Follow all company SOPs related to inventory control and data management.
  

• Adhere to food safety, traceability, and stock handling standards.
  

• Maintain proper documentation for audit and compliance purposes.