Supply Chain Officer

Requirements

• University degree in Procurement, Business Administration/Financial Accounting or Logistics related Program or equivalent (CIPS qualification will an added advantage).
  
• Five (05) years of progressive supply chain experience with expertise across planning, procurement, logistics, inventory management, and fixed asset management
  
• Excellent problem solving, communication, and influencing skills within a matrixed environment
  
• Proven coaching and training, project management, process mapping, and process documentation skills.
  
• Experienced user of ERPs, data warehouses, Excel, Word, and PowerPoint
  

Procurement

• Receive and review all Purchase Requisitions and Item Forecasts to ensure completeness, accuracy, and compliance before onward processing.
  
• Ensure all procurement actions are fully, accurately, and systematically documented and tracked to enable clear audit trails and easy retrieval of records.
  
• Support the sourcing process through the preparation and issuance of RFQs, RFPs, and other approved sourcing tools to prequalified and competitive vendors.
  
• ·Support end-to-end procurement processes in line with organizational and donor policies, including sourcing, bid evaluation and analysis, issuance of purchase orders, and contract follow-up.
  

Assets Management

• The Officer is responsible for recording, reporting, safekeeping and recording of assets and equipment. He/she will be responsible for all aspects of the administrative, financial, capital and operations of asset management in accordance with IRC and donors’ rules and regulations.
  
• Ensure effective implementation of IRC asset management policies and procedures at field office level, including asset maintenance, control, and tracking.
  

Warehouse and Inventory management

• Support the establishment and organization of storage facilities for office consumables, ensuring appropriate layout, shelving, and basic controls are in place.
  
• Track orders and liaise with suppliers to ensure timely delivery of goods in line with agreed timelines and specifications.
  
• In collaboration with requesters, supervise the receipt, verification, dispatch, and distribution of items, and ensure timely and accurate generation of Goods Receipt Notes (GRNs) in the Integra system upon confirmation of deliveries.
  

Fleet & Transport Support (where applicable)

• Work closely with the Head Driver to support vehicle scheduling, movement tracking, and documentation.
  
• Support the administrative assistant to monitor fuel usage records and ensure compliance with fleet procedures.
  
• Provide support to the administrative assistant in coordinating vehicle maintenance and servicing follow-ups.
  

Compliance & Reporting

• Ensure all supply chain activities comply with internal policies and donor requirements.
  
• Support preparation of supply chain reports, including procurement status, stock reports, and asset lists.
  
• Flag risks, delays, or non-compliance issues to the supervisor in a timely manner.