Storekeeper

Brief description of WFP in Uganda

WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Uganda with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.

As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.

ARE YOU UP TO THE CHALLENGE?

We are seeking a qualified individual for the position of storekeeper to be based in any of the South West Offices i.e Isingiro, Kyangwali and Kyenjojo .Selected candidates will be employed on service contract.

These jobs are found in WFP warehouses. Job holders report to the Warehouse Management Assistant/Associate or the designate. Job holders are exposed to all phases of the warehouse operations and work with minimum supervision. They may provide supervision and on-the-job training to other warehouse staff.

To support EDP management standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities in assigned Settlement EDP.

Responsible for timely and accurate posting of all transactions within WFP cooperate Logistics management system (LESS).
• Timely creation of STO’s as per programme FRN and ensures real-time closer of Inbound Deliveries documents.
• Monitor the delivery of Food Commodities and proper use of WFP documents and NFIs for all warehouse transactions as per WFP rules and regulations.
• Keeps an updated Inventory Management of WFP NFI’s & Warehouse Equipment to ensure proper accountability.
• Monitor food stocks, correct use of batch numbers by storekeepers and respond to queries regarding EDP food commodities.
• Report timely any abnormally encountered from/by transporters in the delivery of cargo from the EDPs and to final FDPs.
• Follow up spoilt food disposal authorizations, execution and ensure the documents are kept for audit purposes.

Perform daily, weekly and monthly reconciliation of EDP stocks in the system records and physical documents.
• Conduct regular spot inspection of commodities under storage and report any anomaly through participating in physical stock counts with storekeepers and tally clerks.
• Institute loss mitigation measures, loss analysis and reporting through Performing daily, weekly and monthly reconciliation of stocks.
• Participate in training staff at EDPs on storage procedures and practices as well as supervise activities of Storekeepers, Tally clerks and casual laborers at the EDP.
• Generate and share EDP daily transactions reports on stock status and prepositioning status.
• Plan and deploy manpower and trucks based on EDP daily activity caseload.
• Perform any other duties assigned by Supervisor /HOFO or her/ his designate.

Leads by Example with Integrity

Upholds WFP values, principles, and standards:

Demonstrates and encourages others to uphold the WFP values, principles and standards Respects others and values diversity:

Values diversity using respectful and inclusive language, and encourages others to do the same Stays focused and calm under pressure:

Stays focused and calm when under pressure and encourages others to do the same

Demonstrates humility and a willingness to learn: \

Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop

Drives Results and Delivers on Commitments

Delivers results for maximum impact:

Holds self and/or others accountable for the delivery of results Delegates appropriately:

Delivers results against delegated tasks and seeks guidance and support where needed Adapts readily to change:

Responds readily to change adjusting work as needed

Fosters Inclusive and Collaborative Teamwork

Is inclusive and collaborative: Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues

Gives timely and constructive feedback:

Supports development for others by giving timely and constructive feedback

Builds and shares new perspectives:

Listens attentively to others to capture, learn, build and share new perspectives

Applies Strategic Thinking

Communicates and fulfils WFP’s vision:

Fulfils WFP’s vision and is able to explain how their objectives support the vision

Embraces curiosity and new ways of doing things:

Demonstrates curiosity, and proposes new ways of doing things when relevant Analyses and evaluates data:

Gathers data and shares knowledge to inform team decision making

Considers the impact of decisions:

Implements decisions and asks questions to understand the impact for wider objectives

Builds and Maintains Sustainable Partnerships

Builds partnerships: Builds partnerships by seeking out opportunities to work with others

Collaborates to deliver common objectives:

Collaborates with partners by sharing information and working together to deliver common goals

Education: Bachelor’s Degree in Logistics and Transport, Supplies Management, Business Administration, Procurement, Stores management or other related field from a recognized university.

Experience: A minimum of 4 years of professional experience in logistics in fast paced environment is desirable. This includes maintaining a logistics database; running queries on ongoing shipments, pipeline information, insurance claims, inventory management, service provider contracts administration and execution; compilation of contract documentation and budget monitoring & reporting etc.

Exposure to humanitarian and emergency situations is desirable.

• Experience using logistics databases to extract routine reports.
• Experience in managing warehouses with food and NFIs.
• Experience in managing inventories.
• Experience in processing invoices.

Friday 17th February 2023