Stenographer Secretary at Mbarara University of Science and Technology

Job Description

Tenure of Appointment: Permanent subject to successful completion of six months’ probation.

Qualifications and Experience
• A good Diploma in Secretarial Studies from a recognized institution with the following subjects:
• Business Communication Stage Ill.
• Typewriting Stage Ill (50 wpm).
• Short hand stage Il (80/90 wpm).
• Office Management
• Uganda Advanced Certificate of Education (A Level) with at least one principal pass.
• Must be computer literate and competent in using several packages like spreadsheets and database management.
• Knowledge of using various office machines such as photocopiers, scanners and audio-visual equipment
• Working experience of at least three years shall be an added advantage.
• Should be below 50 years of age at the time of application.

Duties_And Responsibilities
• Taking and transcribing dictation and producing error free work2. Receiving and disseminating correspondences, mails and other information for the office.
• Organizing meetings, taking minutes and circulating decisions to relevant action offices.
• Creating files and filing documents appropriately.
• Receiving and guiding clients to relevant offices.
• Setting up and following up appointments.
• Maintaining Office cleanliness and orderliness.
• Managing and accounting for office equipment, materials and imprest.
• Supervising support staff.
• Performing any other duties that may be assigned from time to time.