Project Assistant - CREATE

Qualifications

• High school diploma
  
• A bachelor’s degree in business administration, commerce, Arts, economics or related field is an asset.
  
• A minimum of 3 years’ Experience in administrative, events logistical and coordination roles.
  
• Experience working with international development agencies, NGOs, or UN projects in Uganda or the region is an advantage. • Proven experience in organizing meetings, trainings, workshops, or stakeholder events.
  
• Demonstrated experience in documenting meeting proceedings, including accurately capturing key discussions, decisions, and action points, and producing clear, well-structured minutes for timely circulation to relevant stakeholders.
  
• Familiarity with procurement processes, such as obtaining quotations, reviewing invoices, and preparing documentation, is desirable.
  

Responsibilities

• Provide logistical support for meetings, events, and training activities, including venue arrangements, setup, security clearances, participant registration, and coordination with hotels and service providers to ensure timely delivery of required services.
  
• Support procurement processes by preparing Terms of Reference (ToRs), identifying potential vendors, obtaining and reviewing quotations and invoices, and coordinating with vendors for the delivery of goods and services.
  
• Provide administrative support, including document filing, preparation of registration lists, meeting minutes, correspondence, document dispatch, among others.
  
• Coordinate with partners on meetings and project activities through scheduling, reminders, follow-ups, and attendance tracking.
  
• Support ITC staff and consultants in delivering project trainings by ensuring availability of training materials, facilitating field visits where required, and managing the distribution and collection of training evaluation forms.