Procurement Officer

Requirements

• Degree in Procurement and logistics management or supply chain management.
  
• CIPS
  

Experience

• 3-5 years’ experience in procurement in a medium sized organisation
  
• Competency
  
• Ownership & Initiative
  
• Learning & Adaptability
  
• Situational
  
• Thinking
  
• Awareness &
  
• Execution & Drive for Results
  
• Understanding Others & Team Collaboration
  

To support the development of the procurement plan ensuring that’s it’s in line with aBi’s work plan and budget resulting in the implementation of a proactive and responsive procurement plan.

• Engage with the user department to collect procurement needs for inclusion in the procurement plan.
  
• Consolidate identified procurements needs and contribute to the development of a draft procurement plan that supports aBi’s work plan.
  
• Support the procurement manager in implementation of the procurement plan so to ensure responsiveness to the user needs.
  
• Verify that procurement requests are in line with the procurement plan.
  

Create and maintain appropriate documentation and mail trail of the procurement process.

• In consultation with the procurement manager, prepare and make submissions to the procurement committee and the Procurement and Investment committee when required.
  
• Ensure that decisions of evaluation and procurement committees are properly documented.
  
• Implement the decisions of evaluation and procurement committee.
  
• Develop and manage a register contracts management
  
• Prepare Local Purchase Orders, prepare and upload approval memo’s, review all requisitions and supporting documentation received.
  

To manage the day to day operations of the procurement and purchasing process in a proactive and transparent manner which results in adding value to aBi’s activities and has a positive impact on organisational performance

• Liaise with user departments to ensure that technical specifications and terms of reference are obtained timely for action.
  
• Ensure that RFP/RFQ are circulated as per the stipulated guidelines.
  
• In consultation with the procurement manager, participate in the evaluation of quotations, bids and proposals.
  
• Support the preparation of solicitation documents and offers.
  
• Guide user departments and other procurement stakeholders on appropriate procurement procedures and principles that promote value for money, efficiency and resilience of the procurement function.
  

Work with respective departments (finance) to ensure aBi assets are disposed of in a timely and effective manner and in compliance with the provided guidelines.

• Support the procurement manager to review the disposal policies and procedures for relevance and consistent application updating where it is required.
  
• In liaison with the finance department (internal) review the asset inventory to determine assets that are identified for disposal.
  
• Manage the disposal process and ensure that the procurement committee is guided on the most appropriate method of disposal in line with best practices.
  
• Maintain records of the asset disposal process
  
• And any other duties as requested by the Procurement Manager