Job Description Objective.The objective of this assignment is to provide support for timely implementation of the procurement processes in accordance with the procurement plan which will guarantee timely acquisition of goods, works and services essential for project implementation and operations.3. Scope of work.The Procurement Officer shall:i. Support the Procurement Specialist in the coordination function for all the procurement activities under the Project.Under the Supervision of Procurement Specialist, ensure that the World Bank Procurement Regulations and National Procurement Procedures are observed and adhered to at all stage of procurement process; and ensure that the Bank’s Anti-Corruption Guidelines and Sanctions Framework and contractual remedies out in its Legal Agreement apply.iii. Under the Supervision of Procurement Specialist, the Procurement Officer will manage issue, receipt and opening of bids, expressions of interest and proposals from potential service providers, contractors and suppliers.iv. In close consultation with Procurement Specialist, participate in Evaluation exercises (Expression of Interest, Quotations, bids and Proposals), while ensuring adherence to the agreed procedures and guidelines.Support implementing agencies to compile procurement requirements and maintain an updated procurement register.vi. Verify and make available documentation relating to procurement and disposal activities of the project for use by all interested parties.vii. Support the development, preparation and update of Procurement Plan of the project, and monitor its implementation in liaison with Procurement Specialist.viii. Provide timely technical advice on procurement and contract management to the project stakeholders.ix. Prepare timely submissions for consideration/approval by the Contracts Committee.x. Provide procurement documentation necessary for effecting payment to service providers to the finance function of the project;xi. Support contract management through monitoring orders for supplies, goods and works, progress and delivery schedules and pointing out any shortcomings (in delivery, cost, quality and contract administration) to the Procurement Specialist.xii. Prepare for review by the Procurement Specialist the procurement progress reports, procurement monthly reports and procurement quarterly reports. xiii. Maintain complete procurement files and records including all correspondence related to procurement activities and ensure that the records are safeguarded and properly kept for future reference.xiv. Assist in organising pre-bid or pre-proposal meetings; and negotiation meetings.xv. Under the Supervision of the Procurement Specialist, participate in preparation of draft contract agreements for clearance of the Solicitor General/Attorney General where applicable.xvi. Assist the Procurement Specialist to verify that Procurement requests are in accordance to the approved Procurement Plan.xvii. Assist Procurement Specialist in preparation of specific procurement notices/ invitations for bids.xviii. Support Beneficiary Agencies to ensure that Terms of Reference and statements of requirements are obtained timely from relevant Beneficiaries.xix. Participate in the preparation of procurement documents, in line with relevant procedures for the procurement of goods, Works and on consultant services and for the selection of consulting services.xx. Under the Supervision of the Procurement Specialist, facilitate the Post Procurement Reviews (PPR) exercise, and follow up implementation of PPR recommendations.xxi. Assist the Procurement Specialist to Prepare and update the Contract Register.xxii. Report immediately to the Project Coordinator or Executive Director-UDAP any noted fraud and corruption or governance issues with Procurement staff, Bidders and Consultants.xxiii. Any other lawful duties as may be assigned by the supervisor from time to time.4. Key Result Areas.i. Weekly update of procurement monitoring form to be provided to all user departmentsii. Annual Procurement Plans and monthly updates in placeiii. Monthly Procurement and Contract Management status reports/updatesiv. Monthly Contracts Implementation Status reports for all contracts showing the total amount of the contract, amount already paid and balance to be paid on each contractv. Contracts Register indicating completed, ongoing or addenda contracts in placevi. Acceptable Record Keeping system in placevii. Schedule of pre-bid/pre-proposal meetings, Proposal opening, bid opening, Financial opening, negotiations shared with relevant User Departments, Contracts Committee and other stakeholders if any at least 2 weeks before planned dateviii. Bid validity period expiry tracking system in placeix. Bid security/Advance payment guarantee/Performance security validity tracking system in place5. Qualifications, Experience, Skills and other Competences5.1 Academic qualifications.(i) Must hold Honor’s degree in Procurement, Business Administration, Commerce, Economics, Engineering or other related courses.(ii) Must possess full qualification and membership to procurement professional body like CIPS, NEVI and ISCM.(iii) Postgraduate qualification training/diploma in Procurement and supply chain management or Procurement and logistics management will be an added advantage.5.2 Experience.(i) The Applicant must have at least 5 (five) years’ experience in procurement and supply chain management, working in a busy environment and at least 3 (three) years working with World Bank funded projects.(ii) Previous experience in processing high value contracts subject to international competition, and in working with multi-sectoral teams.(iii) Working knowledge of the PPDA procurement rules and procedures. Interested applicants who meet the job requirements/specifications and with the right personal attributes are required to complete and submit a NITA-U Application Form (which can be downloaded from with a cover letter, supported by a detailed curriculum vitae, copies of certificates and testimonials, and must specify day time telephone contact, email addresses of both the applicant and three referees to the address below.THE EXECUTIVE DIRECTOR,National Information TechnologyAuthority – UGANDA (NITA-U),Palm Courts, Plot 7A, Rotary Avenue (former Lugogo bypass)P.O. Box 33151, Kampala-UgandaTel: 0417 801 038Or via email: (application shouldn’t be more than 10MBs)The deadline for applications for the positions is 15th June 2023. (Not later than 1700 hrs. Local Time).Only Soft copy applications will be accepted and no application will be considered without a duly completed and signed standard application form (referred to above).
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