Procurement & Logistics Officer

Roles & Responsibilities

Procurement Management

• Source, negotiate, and purchase goods, materials, and services required for solar projects, ensuring cost-effectiveness and adherence to quality standards.
  

• Develop and maintain strong relationships with suppliers, vendors, and contractors to secure favourable terms, competitive pricing, and appropriate lead times.
  

• Coordinate with internal stakeholders, including project managers and engineers, to determine procurement requirements and specifications.
  

• Review purchase requisitions and create purchase orders in accordance with company policies and approved budgets.
  

• Monitor supplier performance and address issues or discrepancies relating to delivery, quality, pricing, and service levels.
  

Inventory Management

• Maintain accurate inventory records and monitor stock levels of solar equipment, components, and spare parts.
  

• Forecast demand for materials and supplies based on project schedules, operational requirements, and historical consumption patterns.
  

• Implement effective inventory control measures to minimize excess inventory, stock-outs, and obsolescence.
  

• Conduct regular inventory audits and reconcile discrepancies between physical counts and system records.
  

• Coordinate with warehouse staff to ensure the proper storage, retrieval, and distribution of inventory items.
  

Logistics Coordination

• Coordinate transportation and shipping logistics for incoming and outgoing shipments of solar products, equipment, and materials.
  

• Arrange freight services, carriers, and customs clearance for international shipments, ensuring compliance with applicable regulations.
  

• Track the movement of goods in transit and provide timely status updates to relevant stakeholders.
  

• Resolve logistics-related issues, including shipping delays, damaged goods, and documentation errors.
  

• Identify opportunities to optimize shipping routes and transportation methods to minimize costs and delivery times.
  

 Compliance and Documentation

• Ensure compliance with procurement policies, procedures, and applicable regulatory requirements.
  

• Maintain accurate records of procurement transactions, contracts, purchase orders, and vendor agreements.
  

• Prepare and review shipping documents, customs declarations, and import/export documentation.
  

• Assist in resolving legal or contractual issues related to procurement and logistics activities.
  

• Perform additional responsibilities as assigned from time to time.