Procurement Assistant (Maternity Leave Cover)

Qualification and Experience

• University degree in Procurement, Business, Public Administration, or related field
  
• At least 3+ years of in-country work experience in procurement.
  
• Proficiency in Microsoft Office packages.
  

Procurement

• Be familiar with, and follow, the approved Procurement policy and procedures
  
• Support procurement functions at AKESU.
  
• Work with the P&A Coordinator to establish a system of vendor qualification and maintain a database of preferred suppliers.
  
• Ensure PRFs submitted by users are properly completed with the correct required information.
  
• Support the P&A Coordinator to obtain quotations, create Competitive Quotation Analysis, issue LPOs upon authorization and monitor delivery of goods and services ordered.
  
• Maintain a procurement tracker to track and report on all procurement to ensure all procurement is done within timeliness standards set by the CFO.
  

Coordination of Transport

• Monitoring vehicles costs, fuel consumption, maintenance and repair cost.
  
• Initiate vehicle repairs as and when need arises
  
• Scheduling vehicles bookings according to the activities timetabled and other official bookings.
  
• Updating transport activities timetable in close collaboration with the different school activity leaders.
  

Administrative Work
Ensure that the following are kept up to date on a regular basis:

• Insurance
  
• Trading license for all the schools
  
• Occupational Health and Safety workplace certificate
  

Undertake such other tasks that may be assigned from time to time by the P&A Coordinator, the CFO or the CEO