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2 days ago
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Procurement Assistant (Maternity Leave Cover)

Aga Khan Education Services (AKES)

Driver & Transport Services

Education Confidential
  • Minimum Qualification :
  • Experience Level : Mid level
  • Experience Length : 3 years

Job Description/Requirements

Qualification and Experience

  • University degree in Procurement, Business, Public Administration, or related field
  • At least 3+ years of in-country work experience in procurement.
  • Proficiency in Microsoft Office packages.


Procurement

  • Be familiar with, and follow, the approved Procurement policy and procedures
  • Support procurement functions at AKESU.
  • Work with the P&A Coordinator to establish a system of vendor qualification and maintain a database of preferred suppliers.
  • Ensure PRFs submitted by users are properly completed with the correct required information.
  • Support the P&A Coordinator to obtain quotations, create Competitive Quotation Analysis, issue LPOs upon authorization and monitor delivery of goods and services ordered.
  • Maintain a procurement tracker to track and report on all procurement to ensure all procurement is done within timeliness standards set by the CFO.

Coordination of Transport

  • Monitoring vehicles costs, fuel consumption, maintenance and repair cost.
  • Initiate vehicle repairs as and when need arises
  • Scheduling vehicles bookings according to the activities timetabled and other official bookings.
  • Updating transport activities timetable in close collaboration with the different school activity leaders.

Administrative Work
Ensure that the following are kept up to date on a regular basis:

  • Insurance
  • Trading license for all the schools
  • Occupational Health and Safety workplace certificate

Undertake such other tasks that may be assigned from time to time by the P&A Coordinator, the CFO or the CEO

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