Office Secretary at Abubaker Technical Services and General Supplies Limited

Job Description

Manage the human resources policies, and processes to support the company’s workforce and contribute to the successful operation of projects.
ii. Staff recruitment, employee development, compliance, and maintaining a positive work environment.

Job Roles and Responsibilities:
1. Recruitment and Selection: Manage the recruitment process, including job postings, interviews, and selection of suitable candidates for construction roles.
2. Onboarding: Coordinate the onboarding process / induction program for new hires, including orientation, paperwork, and training.
3. Employee Relations: Address employee concerns, resolve conflicts, and maintain positive employee relations.
4. Performance Management: Support performance appraisal processes, feedback, and goal setting for project staff.
5. Training and Development: Identify training needs, coordinate training programs, and promote professional development.
6. Safety Compliance: Ensure compliance with safety regulations and provide guidance on safety-related matters.
7. Policy Implementation: Implement and communicate HR policies, procedures, and guidelines specific to the construction industry.
8. Compensation and Benefits: Administer compensation and benefits programs, including initiating the monthly payroll and benefits administration processing.
9. Workforce Planning: Collaborate with project managers to anticipate and address staffing needs for the projects.
10. Employee Records: Maintain accurate and up-to-date employee records and documentation.
11. Labor Relations: Manage labor relations, including interactions with labor unions and negotiations.
12. Coordination: Coordinate activities among various department to ensure smooth workflow.
13. Performs any other duty as assigned by the supervisor from time to time.

Key Performance Indicators (KPIs):
1. Recruitment Success: Effectiveness in recruiting and hiring qualified candidates for construction roles.
2. Onboarding Satisfaction: Positive feedback from new hires regarding their onboarding experience.
3. Employee Engagement: Measuring employee satisfaction and engagement levels within the project workforce.
4. Training Completion: Tracking the completion of training programs and professional development initiatives.
5. Performance Improvement: Demonstrated improvement in employee performance through performance management processes.
6. Safety Compliance: Ensuring adherence to safety regulations and low incident rates.
7. Policy Adherence: Compliance with HR policies, procedures, and guidelines.
8. Compensation Accuracy: Ensuring accurate payroll processing and benefits administration.
9. Labor Relations: Managing labor relations and negotiations effectively.
10. Employee Records: Accuracy and completeness of employee records and documentation.

Work Experience, Skills and Knowledge:
1. Recruitment and Selection: Ability to source, interview, and select suitable candidates for construction roles.
2. Employee Relations: Skill in addressing employee concerns, resolving conflicts, and fostering a positive work environment.
3. Performance Management: Knowledge of performance appraisal processes, feedback, and goal setting.
4. Training and Development: Identifying training needs and coordinating professional development.
5. Safety Focus: Understanding and promoting safety compliance in the construction context.
6. Policy Implementation: Ability to implement and communicate HR policies and procedures.
7. Compensation and Benefits: Knowledge of compensation administration and benefits programs.
8. Communication Skills: Effective communication with construction staff, managers, and external stakeholders.
9. Labor Relations: Managing interactions with labor unions and navigating negotiations.
10. Problem-Solving: Addressing HR challenges and finding solutions in the construction environment.
11. Time Management: Efficiently managing HR processes and meeting deadlines.
12. Adaptability: Flexibility to handle changing workforce needs and industry-specific challenges.
13. Professionalism: Maintain a high level of professionalism and integrity in all interactions.
14. Working experience: Possession 5 years of leadership working experience of which 2 years should have been obtained as equivalent capacity or supervisory responsibility.