Logistics Supervisor

Group Company: Alliad Uganda
Designation: Logistics Supervisor
Office Location: Kampala, Uganda (Warehouse / Yard + border posts)
Position Description:
Lead and grow Alliad operations across KLA–MSA–KLA and KLA–Buliisa routes. Ensure on‑time delivery, compliance, cost control, fleet performance, and client growth in coordination with BD/Commercials. and Imports and Customs Officer

Primary Responsibilities
Client retention: maintain 100% retention of all existing clients; escalate any risk of client loss immediately to BD/CommercialsNew business generation: identify and present minimum 1 new client prospect to BD/Commercials per quarter; support conversion of ≥ 1 new lane or client every 6 months
Trip planning and scheduling: plan, schedule and coordinate all truck trips across all routes; allocate drivers and trucks by priority order
Monitoring: track trip progress, GPS location, fuel consumption and border crossing timelines in real time; escalate delays or incidents immediately
Documentation and cross-border compliance: maintain trip manifests, cargo documents and border clearance files; ensure full compliance with URA, KRA and TRA requirements including C63 and SD3
Maintenance oversight: ensure both trucks adhere to preventive maintenance schedule within $180/truck/month repair budget
Team Supervison: supervise Logistics Coordinator and all drivers; review and approve driver allowances, expense claims and leave
Financial tracking and reporting: track and report Net Revenue per trip and per client; escalate margin shortfalls; prepare weekly and monthly operational reports for BD and Finance
Lease management for internal and External players: liaise with Clients on lease scheduling, daily rate invoicing ($TBD/day/truck minimum), and lease agreement terms

Position-Specific Requirements
Minimum 5 years in freight / cross-border logistics in East Africa — non-negotiable
Proven knowledge of UG–KE border procedures and customs documentation (C63, SD3, TRA forms)
Experience managing 30–40 ton heavy truck fleets operationally
Valid Driving Licence Class C or above (preferred)
Fluent English spoken and written; Swahili an advantage
Willingness to travel regularly to regional border OR goods locations posts (Mombasa, Malaba, Busia, Mutukula, Tilenga , Mbarara etc)
Available and reachable during active trips including evenings and weekends
Physically mobile across yard, warehouse and field environments

Position-Specific Skills
Cross-border compliance: C63, SD3, URA/KRA/TRA documentation
Fleet scheduling and route optimisation for long-haul HGV
Net Revenue and margin tracking per trip and per client
Client relationship management and commercial negotiation
GPS fleet monitoring and real-time trip tracking
Driver management: allowances, PSV compliance, logbook review
MS Excel: cost reconciliation, NR reporting, budget vs actual
MDR / Allied Kenya lease management and daily rate invoicing
Incident escalation and crisis decision-making under pressure
Management report writing for BD and Finance

Additional Responsibilities:
HSE enforcement, incident escalation, management reporting, process improvement.
Reporting Designation: BD Manager & BD Commercial
Reporting Department: Business Development
Educational Qualifications Preferred
Category: Logistics / Supply Chain
Field Specialization: Logistics / Business / Supply Chain/
Degree: Bachelor’s Degree and/ OR Specialised Certification
Academic Score: Not specified
Institution Tier: Recognized university
Required Certifications: Cross‑border logistics knowledge (C63, SD3); Driving Licence (Class A B or C )if available
Required Training: HSE, fleet management, reporting, ( Alliad Logistics operations- to be recommended in house)
Required Work Experience
Industry: Road Freight / Cross‑Border Logistics
Role: Logistics / Fleet Management
Years of Experience: Minimum 5 years
KPIs
Client retention (100%),
Trip on‑time performance (≥95%),
fleet utilisation (≥90%),
NR/trip targets,
fuel cost control,
border clearance ≤4 hrs.
Team engagements and growth
Competencies / Knowledge / Skills
Leadership, Commercial acumen, East Africa customs procedures, Team supervision, Excel reporting, Excellent communication decision‑making.
Abilities
Physical: Field and yard mobility
Other: High pressure decision‑making, Team player, commitment to deliver the required results ,availability during trips, critical thinking
Work Environment Details: Office, yard, warehouses, border posts
Specific Requirements
Travel: Regular (regional & border)
Vehicle: operational
Work Permit: N/A
Employment Terms
Pay Rate: 3,500,000/month (gross,
Contract Type: Full‑time
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