Logistics Officer

Knowledge & experience:

• A first-level university degree (Bachelor’s or equivalent) in Procurement and/or Supply Chain Management, Business Administration, or related
  
• Minimum 3 years of experience from working as a Logistics Officer or Procurement in an international humanitarian or NGO context.
  
• Proven skills in logistics and procurement.
  
• Sound understanding of procurement best practices with ability to proactively manage risks associated with procurements.
  

Procurement

• Keep track of overall procurement planning in coordination with administrative and programme staff in line with approved workplans and budgets. (Project teams are responsible to provide project-specific procurement plans)
  
• Responsible for the execution and coordination of procurement of goods and services through West Nile offices ensuring completeness of documentation and correct approvals obtained.
  
• Clear understanding and adherence at all times to ZOA Procurement Guidelines
  

Logistics and Fleet Management

• Responsible for the coordination of field transport (air and road) ensuring that travel requests are received in a timely manner to allow for good planning. Maintain good contact with Logistics Coordinator Kampala on Kampala-West Nile travel planning
  
• Ensuring vehicle maintenance is carried out according to schedule/required maintenance and repairs
  
• Ensure monthly reporting on mileage, fuel consumption as well as repair and maintenance costs. Any significant variables should be flagged and reported to the Programme Manager West Nile.
  

IT Support

• Maintaining oversight of all ZOA Uganda West Nile internet subscriptions and ISPs, including tracking usage and setting limits as needed (in discussion with the Moo)
  
• Focal point for ZOA Uganda West Nile for IT support (in coordination with ZOA Kampala)
  
• Ensuring IT assets are maintained and kept in good working condition at all times
  

Stores and Asset Management

• Oversee the store management by ensuring that they are organized and all inflows and outflows from ZOA stores properly recorded, and commodities accounted for at all times including all assets and IT equipment.
  
• Ensure daily update of stock records and submit monthly reports on stock usage.
  
• Responsible for the functioning and safeguarding of all communication equipment.