Inventory Coordinator-Officer

The Inventory Coordinator is responsible for coordinating inventory intelligence and analytical activities within the Inventory and Stores Section. The role supports end-to-end inventory coordination, including inbound and outbound scheduling, compliance monitoring, performance reporting, analytics, and the design and implementation of inventory dashboards and improvement initiatives. The Inventory Coordinator works closely with cross-functional teams and third-party stakeholders to ensure accurate, timely, and compliant inventory management across all store locations. The role reports directly to the Inventory Senior Officer.

Requirements
•Bachelor’s degree in supply chain management, Quantity Economics, Statistics, Finance, Business Administration, Computer Science, Engineering, or a related field.
•Postgraduate qualifications in Business Administration or Supply Chain Management is an added advantage.
•Membership of an accredited professional supply chain management body (e.g., CIPS, CILT, or CPA) is desired.
REQUIRED EXPERIENCE
•Minimum of 5 years of experience in a similar inventory coordination, materials planning, or supply chain analytics role.
•Experience in the energy distribution sector is strongly preferred.•Hands-on experience with enterprise resource planning systems, specifically SAP.

Inventory Intelligence & Analytics
•Coordinate inventory intelligence activities by collecting, analyzing, and interpreting inventory data from across the store network.
•Design and implement Power BI dashboards to support management decision-making on inventory performance.
•Deliver advanced analytics on stock levels, movement trends, consumption patterns, and demand variances.
•Translate complex inventory data into clear, actionable insights for management.
Inbound & Outbound Scheduling
•Coordinate the scheduling of incoming materials from suppliers to the central store.
•Plan and schedule outbound distribution of materials from the central store to regional stores across the country.
•Monitor and track materials movements to ensure adherence to inbound and outbound schedules.
•Identify and escalate scheduling gaps or delays to the Inventory Senior Officer.
Compliance Monitoring & Reporting
•Conduct regular compliance reviews across all warehouses covering policy and procedure adherence.
•Monitor system adherence and ensure correct usage of the SAP system for all inventory transactions.
•Review Bill of Materials (BOM) compliance and escalate deviations appropriately.
•Monitor and review customer service levels for each warehouse and report on performance.
•Prepare and submit regular compliance reports covering policy, procedure, system, and BOM compliance findings.
•Conduct snap checks on inventory to confirm stock accuracy and identify variances.
Performance Reporting
•Prepare and submit regular inventory performance reports to the Inventory Senior Officer.
•Track and report on key inventory performance indicators across all store locations.
•Identify performance gaps and recommend corrective actions to improve inventory operations.
Inventory Improvement Initiatives
• Lead the identification of process gaps and inefficiencies across inventory and stores operations.
•Design, recommend, and support the implementation of inventory improvement initiatives.
•Lead the implementation of inventory improvement systems and tools.
•Evaluate and recommend new sources of value and efficiency across inventory management operations.
Third-Party Operations Coordination
•Coordinate third-party operations including activities managed by the Uganda National Bureau of Standards (UNBS).
•Manage coordination and reconciliation of materials received from various funders and donors.
•Ensure accurate documentation and recording of third-party and funder-funded materials in the SAP system.
•Liaise with relevant stakeholders to resolve discrepancies in third-party and donor-funded materials.
Cross-Functional Coordination
•Engage and coordinate with cross-functional teams on inventory-related activities, demand reviews, and consumption monitoring.
•Liaise with user departments, procurement, warehouse teams, and the transport department to ensure alignment on inventory activities.
•Participate in demand and consumption review meetings and provide relevant data and analysis.
•Coordinate with Contract respective contract managers for prompt delivery of requisite materials.
Any Other Duties•Perform any other duties as may be assigned from time to time by the Inventory Senior Officer or Head of Inventory and Stores.