Industrial Relations Supervisor at True North Consult Ltd

Job Description

Context And Environment
EACOP project includes a 1445km 24in oil export pipeline, 8 above ground facilities and a series of main line block valves and trace heating stations, and a green field marine terminal with an export jetty. 150km of feeder lines from Upstream facilities will tie-in to the EACOP project. The EACOP Project will be the largest privately led with Government participation transnational infrastructure project ever undertaken in East African region. The project overall tonnage is estimated at 500,000t of material and equipment.
Behind the numerous technical (the longest electrically heat traced pipeline in the world), environmental and social challenges faced by the project, the Governments of Uganda and Tanzania agreed to develop EACOP in a fast-track mode. The project is aims for a Ready For Start-up (RFSU) schedule 39 months after FID.
The Project context is complex with numerous Contractor and Package Manager interfaces within the Integrated Project Team, three partners, development in two countries new to oil development (Uganda and Tanzania), and the need for project development in accordance external financing requirements.
The field-based positions are located at Contractor Accommodation camp & offices at Contractor Main Camp and Pipeyard locations in Uganda and Tanzania. Position is on an 8×2 rotation involving routine monitoring at Contractor work sites within the area of responsibility.

Activities
• IR Supervisor operates under instruction and guidance of the IR Manager.
• Maintains professional working relationships with Contractors, Subordinates and Project management at all times.
• Through daily assurance and IR focused engagements, manage day-to-day IR Officer activities and align with Contractor IR procedures within the area of responsibility through coordination with IR Officers.
• Oversee and manage daily IR officer monitoring activities.
• Assist and provide guidance to IR Officers regarding daily activities and assist where necessary with engagement with Contractors.
• Support the IR Manager with disciplinary actions and disciplinary hearings.
• Ensure the proper maintenance of records by IR Officers (interview notes and preemployment checks, employment contracts, disciplinary action records, demobilization notices).
• Routine and non-routine monitoring of Contractor and sub-contractor IR Plan implementation.
• Collate daily reports from IR Officers and Issue daily Contractor IR Performance reports to IR Manager, summarizing IR activities and progress updates.
• Elevate Contractor and Project IR issues arising onsite to the Site Manager and IR Manager.
• Prepare IR inputs to routine and non-routine reporting.
• Assist IR Manager to investigate and close or IR non-conformance and field observations arising out of Project, Contractor and Third Party monitoring.
• Coordinate workforce planning per Contractor Labour Management Plans and Local / National Content Plan commitments.
• Verify Contractor recruitment is undertaken according to Project and Contractor recruitment and selection procedures in approved Labour Management Plans.
• Liaise with Project Community Relations Supervisors, Project H3SE, Site Manager, Contractor IR / HR, IR Officers regarding Contractor labour management, camp management, recruitment plans and processes.
• Ensure all risks associated with Contractor demobilization planning and implementation are satisfactorily identified and managed by IR Officers.
• Carry out any and all other duties as directed by the IRM as required to meet the project objectives.
• Ensure the efficient management of IR Officers performance and identify areas of training and development.
• Ensure sufficient IR coverage in the field through effective leave and human resource planning.
• Ensuring IR Officers have the necessary resources to perform their duties in the field.

Accountabilities
• Supports development and maintenance of a harmonious IR culture on the work site through assurance of Contractor IR management and Contractor implementation of IR plans and procedures. Undertakes routine monitoring of Contractor IR performance, reporting IR issues, non-conformances, and worker grievances and tracking all IR and worker welfare issues at the work site to closure. During construction, monitor and report
• Contractor IR and camp operations performance, Contractor management and resolution of workers issues and provide inputs to Project IR Performance Project reporting.

Person Specification
Education, Training, Skills & Experience Qualification: Essential:
• Candidates must be a Ugandan national.
• Minimum undergraduate qualification in a relevant discipline and at least 6 years labour or employment law, industrial relations experience.

Experience:
Essential
• Extractive industry experience, construction or logistics industrial relations, labour management, camp operations
• Experience across a diverse workforce comprising unskilled, semi-skilled, technical, and management/ professional workers and a broad supply chain.
• Ability to maintain good working relationships with project management, contractors and sub-contractors.
• Ability to work independently, meet deadlines, and is a quick, adaptable, learner from on-the-job training.
• Ability to liaise with and communicate productively with Contractor representatives.
• Operate unsupervised to carry out onsite and offsite visits and audits to a professional standard.
• Good written and spoken English and Kiswahili.
• Strong IT and data collection capabilities.
• Interpersonal and networking skills.
• Report writing, analytical skills and intensive problem solving capabilities. Supervisory experience

Desirable:
• Communication, collaboration, and team-working skills especially in multi-discipline and multi-cultural teams.
• An ‘Incident Free’ mind-set and commitment to the Project Zero Harm safety culture.
• Human rights awareness and industry good practice expectations, elevating awareness of and contributing to zero tolerance towards discrimination, harassment, corruption.
• An ability to work effectively in a diverse, multidisciplinary team environment, including Interface management experience, within facilities, and across other functions.