Graphics Design Consultant

PlayMatters seeks a Graphic Design and Layout Consultant to update seven existing training and support manuals. The consultant will be responsible for updating the design, layout and formatting of seven (7) packages of educators and community leaders training for the Uganda PlayMatters 3.0 project  resources

The exercise is focused on incorporating in content, ensuring visual consistency, and preparing final print-ready and digital files to align with PlayMatters 3.0 branding guidelines and proposed adjustments of the 2nd edition of the resources.  revisions

The assignment will include but will not be limited to the following:

1. Revisions to Content and document layout

• Incorporate all revisions made on the  content into the existing manuals encompassing , additions and deletions, using the provided technical inputs, tracked changes and integration guidance.
  
• Update the layout and pagination to accommodate revisions to the content while maintaining the established visual identity and overall design of the manuals as per PlayMatters communications guidelines and policies.
  
• Reformat or recreate tables, diagrams, illustrations, text boxes and other graphical elements affected by the revisions, ensuring consistency with the existing design.
  
• Maintain consistent typography, headings, subheadings, spacing, page numbering, headers, footers and other document formatting elements.
  
• Ensure that updated content, tables and illustrations are properly aligned, legible and presented in a clear, accessible and user-friendly format.
  
• Ensure all content is clear, well-aligned, and print-ready
  

2. Branding and visual consistency

• Update the covers and internal design elements of all seven manual covers to reflect the current PlayMatters branding guidelines
  
• Ensure that each cover clearly indicates "Second Edition, October 2026."
  
• Apply the approved PlayMatters branding guidelines consistently across all documents, including typography, colors, logos and graphical elements.
  
• Work with already existing design with modest adjustments as approved across the seven manuals while respecting the structure and intended use of each document.
  

3. Quality assurance reviews and finalization

• Conduct a thorough visual and formatting review of all revised manuals to identify and correct layout inconsistencies, text overflow, broken tables, misaligned graphics, pagination errors and other design issues.
  
• Check that all approved technical revisions have been incorporated accurately and completely against the supplied integration guidance.
  
• Submit draft versions for review by the PlayMatters technical and communications teams.
  
• Incorporate consolidated feedback and make necessary design and formatting adjustments before finalization.
  
• Ensure consistency across all seven manuals and verify that the final files are complete and ready for their intended use.
  
• Prepare and submit final print-ready and digital versions of all manuals
  

4. Deliverables

The consultant will deliver:

• Seven (7) fully updated and professionally formatted training resource manuals, incorporating all approved revisions.
  
• Editable Microsoft Word versions of each manual.
  
• High-resolution, print-ready PDF files, with appropriate bleed and crop marks where applicable.
  
• Optimized, accessible PDF versions suitable for digital dissemination and web publication.
  
• Complete editable source/design files in Adobe InDesign (.INDD), including linked assets and packaged fonts where licensing permits, or an agreed equivalent professional design platform.
  
• Draft versions for review.
  
• Final print-ready PDF files.
  
• Final editable source files (e.g., Adobe InDesign package and linked assets).
  

All final materials will be subject to review and approval by the designated PlayMatters technical and communications focal persons.

Duration

This assignment is to be completed within the working days from contract signing.

Education Requirements

• Minimum 5 years of Graphic Design experience
  
• Mastery in Adobe Creative Cloud Applications: Adobe InDesign, Illustrator, Photoshop, Acrobat Pro and/or similar applications that will be required to undertake the assignment.
  

Demonstrated Skills and Competencies:

• Demonstrated experience in graphic design, publication layout, and desktop publishing. Experience producing print-ready publications, training manuals, or educational materials.
  
• Proficiency in incorporating visual elements like photos, illustrations, and graphics into the visual design of print materials for them to be visually engaging and user friendly
  
• Strong attention to detail and ability to apply branding guidelines consistently
  
• Experience working with development, education, or NGO publications is an advantage.
  
• Language Skills: Strong writing skills (in English)
  

Confidentiality

The Consultant will be required to maintain confidentiality of all organizational information accessed during the consultancy.